Town of Hinton - Request for Proposal - Recreation Management Software (RMS)

The Town of Hinton is inviting qualified vendors to submit proposals for the acquisition of a Recreation Management Software system through Solicitation Number AB-2026-03688, issued on May 11, 2026, with responses due by July 6, 2026. The software must meet the specific functional and operational requirements outlined in Section A of the RFP Particulars, ensuring seamless management of recreation programs, facility bookings, participant registration, payment processing, and reporting. Proposals must demonstrate technical capability, compliance with municipal standards, and the ability to deliver and support the system within the agreed timeline. The point of contact for this procurement is Heather Mark, Contracting Authority, reachable at hmark@hinton.ca, and all work under this contract is to be performed in Alberta. Although the solicitation is posted on the Canada Buys platform and lists the agency as the Government of Canada, the purchasing entity is the Town of Hinton, a municipal government. There is no set-aside classification and no NAICS code provided, indicating this is a direct procurement focused on securing a commercial off-the-shelf or customized software solution tailored to the municipality’s recreation services needs.