PDFRasterizer Server 4.0 license Renewal

The Virginia Department of Motor Vehicles is soliciting a firm fixed price contract for the renewal of PDFRasterizer Server 4.0 licenses, which are essential for generating FR300 crash reports in PDF format. The estimated term for this renewal runs from November 7, 2026, through November 6, 2027. The award will be made to the lowest responsive and responsible bidder on a grand total basis, with a preference hierarchy favoring DSBSD-certified micro businesses for bids up to $10,000 and small businesses for bids up to $100,000. The contract will result in a single purchase order processed through the eVA internet e-procurement system, with payment typically due 30 days after invoice or delivery. Compliance requirements include adherence to the Information Technology Access Act for all communications technology and strict prohibitions on hardware or software banned by the U.S. Department of Homeland Security, including applications like TikTok and WeChat. Suppliers must maintain a drug-free workplace and provide annual sexual harassment training for contracts exceeding $10,000. Additionally, the contractor must maintain statutory workers' compensation and $100,000 in employer's liability insurance. Contract modifications for firm fixed price agreements are limited to a 25% increase or $50,000 without Governor approval, and the agreement may be cancelled by the agency with 60 days written notice.