Traffic Signal Equipment Procurement

The City of Scotts Valley is soliciting sealed electronic bids for the procurement of traffic signal video detection equipment, controllers, and associated hardware and software for seven signalized intersections, with only one on-site turn-on assistance visit included. The procurement is strictly for equipment delivery, and installation is excluded unless formally authorized by a written addendum. Bidders must respond to a detailed technical specification requiring edge-based video detection systems capable of real-time multi-class vehicle, pedestrian, and bicycle detection, integrating with existing NEMA TS1/TS2 and ATC signal cabinets without relying on cloud connectivity. Equipment must include seven video detection processing servers, 25 outdoor-rated bullet cameras, camera mounts, NTCIP and SDLC communication modules, CAT5e cabling, and nine 2070LX traffic signal controllers, with all items required to be delivered F.O.B. destination to 361 Kings Village Rd, Scotts Valley, CA 95066. Each item must bear unique serial numbers and be accompanied by product data sheets, warranty documentation, and firmware details, with no substitutions allowed post-award without written City approval. All proposals must be submitted electronically via the OpenGov portal by 2:00 PM on July 27, 2026, and must include certifications confirming no collusion, compliance with specifications, and acceptance of all addenda. Award will be made to the lowest responsive and responsible bidder under a Lowest Price Technically Acceptable (LPTA) evaluation method, meaning technical compliance is assessed on a pass/fail basis before price determines selection. Technical responsiveness is evaluated against stringent functional, environmental, and compatibility benchmarks, including detection accuracy, durability under adverse weather, and compatibility with legacy controller platforms. A minimum one-year warranty from delivery date is mandatory, along with a documented warranty support process. The City retains full authority to inspect and accept goods upon delivery, verifying quantity, absence of visible damage, and conformance with approved submittals. Payment is due within Net 30 days after acceptance and receipt of a correct invoice, with no specified payment office or accounting codes provided. Bidders must submit approved equal documentation by July 21, 2026, if proposing alternatives to specified products, and all bids are subject to the California Public Records Act unless legally exempted. The contract includes robust indemnification clauses protecting the City from third-party claims related to intellectual property infringement or performance liabilities, except where the City’s own negligence is the sole cause. No subcontracting,