Traffic Signal Equipment

The City of Pomona is soliciting informal quotes for a five-year agreement to provide various traffic signal equipment, including conflict monitor units, power supplies, flashers, LED modules, and pedestrian push button assemblies. The contract will be awarded to the lowest responsive and responsible bidder, with the City reserving the right to award the agreement in whole or in part to multiple contractors. A critical evaluation factor is the vendor's ability to meet required delivery lead times, which range from one week to four weeks depending on the item; failure to meet these timelines may result in a bidder being deemed non-responsive. All orders are to be delivered F.O.B. Destination, with any freight or delivery charges included in the bid price. Qualified bidders must submit their responses as a single PDF via the PlanetBids Vendor Portal by October 20, 2026. Required documentation includes an Acknowledgement and Signature of Authorization, an Exceptions Sheet, and an Executive Order N-6-22 Certificate certifying the vendor is not subject to economic sanctions against Russia. The agreement includes strict insurance requirements, including a 2 million dollar general aggregate for professional liability and a 1 million dollar combined single limit for automobile liability. Additionally, any price adjustments during the contract term are capped by the Consumer Price Index for All Urban Consumers in the Los Angeles-Long Beach-Anaheim area and must be requested at least 30 days prior to an amendment.