Trailers & Accessories Contract Release T-603(5)

This solicitation issued by the State of Minnesota, under SWIFT Event No. 2000017655 and Contract Release T-603(5), seeks proposals from qualified responders to supply a broad range of trailers—including Belly Dump, Lowboy, Flatbed, Tag, Slide Axle, Utility, Gooseneck, Enclosed, and Tanker types—to State Agencies and Cooperative Purchasing Venture (CPV) members on an as-needed basis. The solicitation period runs from October 27, 2025, with proposals due electronically via the SWIFT Supplier Portal by January 13, 2026, at 2:00 PM Central Time. A non-mandatory pre-proposal Microsoft Teams meeting is scheduled for December 4, 2025, with a deadline for submitting questions on December 11, 2025. The evaluation will be conducted using a best value trade-off methodology based primarily on cost (800 points) and acceptance of state terms (200 points), with additional preference points available, totaling a possible 1,120 points. The resulting contract is anticipated to commence March 1, 2026, and run through February 28, 2027, with options to extend for up to 48 months. Estimated annual contract value is between $1,000,000 and $1,500,000. Contract terms include firm compliance with OEM specifications, delivery FOB destination within Minnesota, and adherence to all applicable federal, state, and local laws and standards, including MnDOT lighting and wiring standards. Contractors must provide new, commercially available trailers free of defects, with OEM and extended warranties as applicable. All submissions must include mandatory documents such as Responder Declarations, Exceptions to Terms, Equal Pay Information, Additional Information, and a completed Price Schedule (Exhibit D). Pricing proposals must cover all line items to avoid rejection. The contract stipulates insurance, indemnification, compliance with PCI DSS where necessary, and includes required certifications such as E-Verify and nondiscrimination clauses. Payment will be made upon satisfactory delivery and acceptance at the destination point. The solicitation underscores Minnesota’s commitment to diversity and inclusion and mandates registration and proposal submission through a secure portal featuring multi-factor authentication.