Training Tracking Software

The U.S. Department of Defense, through the W40M USA Hca office, is soliciting Training Tracking Software under solicitation number W81K0426QA081 using a streamlined commercial items format per FAR 12.603. This is a combined synopsis and solicitation with a tight submission deadline of June 9, 2026, at 2:00 PM EDT, and responses must be submitted exclusively via email to the designated points of contact. The requirement is set aside for small businesses under NAICS code 513210 with a size standard of $47.0 million, and award will follow a lowest price technically acceptable (LPTA) process, where proposals must first meet an Acceptable technical rating before price evaluation occurs. Technical proposals must address comprehensive performance requirements including a fully paperless competency assessment system aligned with CLIA standards, access to over 10,000 customizable assessment templates, automated assignment of evaluations, version-controlled document access, CE credit tracking, and complaint management with immediate COR notification. The software must be available 24/7, seven days a week, and fully comply with federal cybersecurity and information systems security standards including DFARS 252.204-7012 and 252.204-7018, prohibiting acquisition of covered telecommunications equipment and mandating safeguarding of defense information. Offerors must be actively registered in SAM with a valid UEI and CAGE code, and complete mandatory representations including FAR 52.212-3 Alt 1 and FAR 52.209-7. The contract will be firm-fixed price with a base year from July 18, 2026, to July 17, 2027, and four option years through July 17, 2031. Performance is required at Fort Eustis, Virginia, with inspection and acceptance occurring at the same location under the supervision of the Contracting Officer’s Representative. Contractors must undergo vetting and background checks per Army regulations prior to access to federal property and are subject to all applicable federal security policies. All invoice submissions must be processed through the Wide Area WorkFlow system using specified methods for cost-type and fixed-price line items, with payment routed through HQ0490 using DoDAAC W81K04. The contractor is responsible for quality control, compliance with all specifications,