Tree Inventory & Condition Assessment

The Township of Centre Wellington is soliciting proposals under RFP#74-26 for qualified arboriculture and urban forestry consultants to conduct a comprehensive tree inventory and Level 2 condition assessment on Township-owned lands. The primary focus areas include the urban centers of Elora/Salem, Fergus, and Belwood, with provisional inclusions for Inverhaugh and Ennotville depending on budget availability. The project aims to support the Urban Forest Resilience and Natural Asset Management Initiative by collecting detailed data on species, diameter at breast height, height, crown spread, condition, and likelihood of failure. All deliverables, including a mandatory 100-tree pilot test for approval, must be submitted in an ESRI File Geodatabase-compatible export and accepted by July 31, 2027. The contract will be awarded based on a Total Score combining rated requirements—specifically bidder overview, project team, and work plan—and pricing, with the lowest bid breaking any ties. Successful contractors must adhere to a strict quality standard where at least 95 percent of audited trees are free of inaccuracies. Administrative requirements include monthly invoicing accompanied by updated Gantt charts and detailed progress reports, with all monetary values stated in Canadian dollars. Additionally, the contractor must comply with the Occupational Health and Safety Act and the Municipal Freedom of Information and Protection of Privacy Act of Ontario. Proposals must be submitted electronically via the Bids and Tenders portal by October 27, 2026.