This Sources Sought opportunity from Department Of Energy was posted on May 18, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Tree Maintenance
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Battelle Energy Alliance, LLC, acting as the Management & Operating Contractor for the U.S. Department of Energy’s Idaho National Laboratory, is seeking qualified vendors through an Expression of Interest to provide comprehensive tree maintenance services across both the Idaho Falls in-town facilities and the remote desert site approximately 50 miles west. The work requires an ISA Certified Arborist to perform annual structural pruning, canopy raising, removal of dead or hazardous limbs, tree felling and stump grinding, new tree planting with proper establishment techniques, pest and disease treatment using approved methods, and seasonal fertilization. The contractor must also maintain 24/7 emergency response capabilities to address storm damage and immediate hazards, while strictly complying with INL safety procedures, job safety analyses, and federal environmental regulations—particularly the Migratory Bird Treaty Act, which mandates identification and reporting of nesting birds. All services must be performed at both locations, demanding adequate staffing, operational readiness, and logistical capacity to support the dispersed sites. Vendors are required to submit a detailed Expression of Interest including company details, service descriptions with certified arborist qualifications, relevant experience in multi-facility or large-site environments, certifications, safety programs, emergency response plans, staffing availability, NAICS code 561730 with business size classification, and proof of ISA certification. The solicitation, designated INL-26-042, was posted on May 18, 2026, with submissions due by June 19, 2026, via email to Chase.Egbert@inl.gov. This is a pre-solicitation activity intended to identify and pre-qualified vendors for a future Request for Proposal; no pricing, contract value, or formal clauses are included at this stage. Respondents must clearly mark any proprietary information in their submissions, and inclusion on the potential vendor list does not guarantee an RFP invitation—selection will be made at BEA’s discretion based on technical capability and alignment with INL’s operational needs. No security clearances, socioeconomic certifications, or delivery terms are required at this point, but strict adherence to environmental compliance, safety protocols, and personnel credentials remains central to eligibility.
General Info
Agency
NAICS
Place of Performance
ID, 83415, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
INTRODUCTION
Battelle Energy Alliance, LLC (BEA) Management & Operating Contractor of the U.S. Department of Energy (DOE) owned Idaho National Laboratory (INL), is seeking an Expression of Interest (EOI) from qualified vendors capable of providing comprehensive tree maintenance service. These services support INL site operations across both in-town Idaho Falls facilities and the INL desert site approximately 50 miles west of Idaho Falls.
BACKGROUND
INL is a U.S. Department of Energy (DOE) national laboratory dedicated to nuclear energy, national security, and clean energy innovation. The maintenance and care of trees across INL facilities is essential to ensuring site safety, environmental stewardship, and operational continuity. Tree management activities must be performed by an International Society of Arboriculture (ISA) Certified Arborist and must comply with applicable INL procedures, job safety analyses, and federal and environmental regulations, including requirements associated with nesting birds under the Migratory Bird Treaty Act.
SCOPE OF WORK
The selected vendor may be responsible for the following services:
- Perform annual structural pruning, canopy raising, and removal of dead or hazardous limbs to maintain tree health and ensure personnel and property safety
- Conduct tree felling and removal of diseased, dying, or hazardous trees using safe and controlled methods
- Complete stump grinding and backfilling following removals to restore surface grade
- Plant new trees as directed, including staking, mulching, and ensuring proper establishment practices
- Monitor and treat trees for pests, fungi, and other health concerns using approved insecticides, fungicides, and treatment methods, and apply fertilizers seasonally to promote healthy growth
- Provide 24/7 emergency tree response, including removal of hazardous limbs, clearing storm damage, and other urgent issues
- Identify and report nesting birds in accordance with the Migratory Bird Treaty Act
- Coordinate all work with INL Facility Management and comply with all applicable INL safety requirements, including job safety analyses and work authorizations
PROCESS
This EOI is the first step in identifying interested and qualified vendors for future solicitation. Responses may be used to inform the development of a formal solicitation list. Selected vendors may be invited to participate in a Request for Proposal (RFP) process for award consideration.
SUBMITTAL REQUIREMENTS
Interested vendors should submit an Expression of Interest that includes the following:
- Company name and point of contact
- Description of tree maintenance services offered, including ISA-certified personnel
- Relevant experience performing arborist services, including large-site or multi-facility environments
- Certifications, licenses, and safety program descriptions
- Emergency response capabilities
- Availability, staffing levels, and capacity to support desert site and Idaho Falls locations
- Any applicable NAICS codes and business size classification
- Proof of ISA Certified Arborist qualification(s)
Deadline for submission: June 19, 2026
Submit to: Chase.Egbert@inl.gov
Only select respondents, as determined by BEA, will receive an invitation to participate in the anticipated RFP solicitation.
PROPRIETARY INFORMATION
Because information received in response to this EOI may be business sensitive or proprietary to the responding party, respondents must mark information in their responses accordingly.
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