Trial Advocacy Training Lodging and Meeting Space

The National Labor Relations Board is seeking a vendor to provide lodging and meeting space for a Trial Advocacy Training Conference scheduled for September 14 through September 18, 2026, to be held in either Chicago, Illinois, or Denver, Colorado. The facility must be located in the downtown area of one of these cities, in a safe location with a variety of restaurants within walking distance, and must comply with the Hotel and Motel Fire and Safety Act of 1990 and the Americans with Disabilities Act. The contract requires accommodations for 125 guests for four nights (September 14–17) and five guests for five nights (September 13–17), all with high-speed Wi-Fi and handicapped-accessible rooms. Additionally, the venue must provide one general session room for four days, ten breakout rooms for three days, and a hospitality room for the full duration of the event. Morning and afternoon refreshment breaks are required on the days of sessions. All lodging rates must be at or below the federal per diem rate per night, and no sales taxes may be included in pricing, as the NLRB is a tax-exempt federal agency. The vendor must submit a separate technical proposal and price quote via email in Adobe Acrobat or Microsoft Word format, using the required Pricing Template, with a limit of thirteen pages total for technical content and no limit for pricing. The NLRB intends to award a firm-fixed price purchase order based on best value, determined through an integrated evaluation of technical capability, past performance, and price. Technical evaluation considers facility location, room quality, compliance with meeting space specifications, parking, airport transportation, availability of a complimentary exercise facility, and adherence to Section 3 of the Statement of Work. Past performance must be demonstrated through references for at least three similar federal government contracts completed within the last three years, evaluated on customer satisfaction. Price must meet the per diem cap and reflect a firm-fixed rate. The contractor must also comply with numerous federal clauses including those on contractor ethics, whistleblower rights, combating human trafficking, equal opportunity for veterans and individuals with disabilities, and prohibitions on racially discriminatory DEI activities. Noncompliance may result in contract termination or debarment. All contract administration, modifications, and payment approvals must be handled exclusively by the Contracting Officer; the Contracting Officer’s Representative may monitor performance but cannot alter terms. Payment must be submitted electronically through the Treasury’s Invoice Processing Platform, using the Interior Business Center - FMD billing line