Troop Appliance Maintenance & Repair of and Dryer Duct Cleaning at Joint Base Lewis-McChord, Washington

SOURCES SOUGHT / REQUEST FOR INFORMATION/ MARKET RESEARCH W911S8-16-R-0003 Troop Appliance Maintenance & Repair of and Dryer Duct Cleaning at Joint Base Lewis-McChord, Washington The Mission & Installation Contracting Command (MICC), Joint Base Lewis-McChord (JBLM), Washington is currently conducting preliminary planning market research to determine commercial market practices and the existence of viable commercial sources capable of providing complete non-personal services on JBLM for the maintenance and repair of ~8,948 appliances (Dishwashers, Washers, Dryers, Ice Dispensers, Over-the-stove Microwaves (Install and Disconnect Only), Range Ovens) and cleaning of ~1,856 dryer ducts. The Government intends to use the information received from this combined Request for Information and Sources Sought pre-solicitation notice, to determine the appropriate Small Business Set-Aside Category, with the expectation to solicit an RFP for Services, as a Lowest Price Technically Acceptable, 5 Year, Firm Fixed Price, Option Contract (Base Year, plus up to four additional one year options) under FAR Part 12 (Commercial Services) with FAR Part 13.5 procedures (Streamlined Acquisition). The anticipated period of Performance is 04/01/2016 to 03/31/2021 with a 4-day Phase-In prior: Phase-In: 28-Mar-16 through 31-Mar-16 Base Period: 01-Apr-16 through 31-Mar-17 1st Option Period: 01-Apr-17 through 31-Mar-18 2nd Option Period: 01-Apr-18 through 31-Mar-19 3rd Option Period: 01-Apr-19 through 31-Mar-20 4th Option Period: 01-Apr-20 through 31-Mar-21 Anticipated solicitation date is: JAN 2016. Anticipated solicitation closing date is: FEB 2016. The NAICS code for this service is: 811412 Appliance Repair and Maintenance. PSC Code is J072 Maintenance/Repair/Rebuild of Equipment- Household and Commercial Furnishings and Appliances. Foreign Participation is not allowed. Any awardee, at the time of the period of performance, will be required to meet any/all security requirements to perform services on a Federal Military Facility. A site visit may or may not be scheduled based on information received from this notice. An important outcome of this research will be the determination to consider a 100% Small Business Set aside, and the competitive set aside category in accordance with (IAW) FAR 19.201(a). Specific SBA program set asides are: veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, economically-disadvantage women-owned small business, and women-owned small business. The 8a program has already been considered and determined not appropriate for this opportunity. MICC-JBLM is seeking industry information and comments from sources with the capability to perform the contract and with relevant experience in all of the functional areas mentioned in the Description of Services. Interested parties shall complete and submit the attached Market Research Questionnaire to the Government. You are advised that providing a response to the questionnaire will not automatically include you in the acquisition process for future solicitation. DISCLAIMER: This Sources Sought Notice is for planning purposes only and shall not be considered as a Request for Proposals (RFP), Request for Quote (RFQ), Invitation for Bid (IFB) or as an obligation on the part of the Government to acquire any services. Responses to this Sources Sought Notice shall not serve as proposals, bids, or offers, which could be accepted by the Government to form a binding contract. MICC JBLM will not accept unsolicited proposals related to the subject of this Sources Sought Notice. The responder must clearly identify any information it considers sensitive or proprietary. All information received in response to this Sources Sought Notice that is marked "Proprietary" will be handled accordingly. Responses to this Sources Sought Notice will not be returned. Responders are solely responsible for all expenses associated and incurred by responding to this Sources Sought Notice: The Government does not require any cost for participating in this Market Research and Sources Sought. The Government reserves the right to determine how it should proceed as a result of this notice. Please submit your response no later than 29 December 2015 by 10:00:00 AM (PST) via e-mail to Major Sean.P.Donovan24.mil@mail.mil. Description of Services: The contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services for inspection, maintenance, installation (into existing areas; construction not required), disconnection, and repair of specified appliances. Dryer Vent Services include vent system maintenance and cleaning for specified Government facilities, primarily Unaccompanied Housing (UH). Please refer to Part 5 of the attached DRAFT Performance Work Statement (PWS) for specific tasks for this requirement. The contractor shall comply with applicable Federal, State, and local laws, regulations, codes, technical manuals, manufacturer's instructions and recommendations, and acceptable commercial practices in the performance of the services. MARKET RESEARCH QUESTIONNAIRE Company Name: Central Contractor Registration (CCR) DUN/BPN number: Point of Contract (Name & Position): Mailing Address: Phone: Fax: E-Mail: NOTE: Responses will not be published outside the MICC JBLM Office but will be used as a tool for the upcoming acquisition. Please submit your response no later than 29 December 2015 by 10:00:00 AM (PST) via e-mail to Major Sean.P.Donovan24.mil@mail.mil. 1. This requirement will be a small business set-aside. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program(s). [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HubZone [ ] yes [X] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Economically-Disadvantaged Women-Owned Small Business (EDWOSB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service-Disabled Veteran-Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran-Owned Small Business [ ] yes [ ] no Other 2. Has your company successfully performed similar work in the last three years? Similar is considered: a small business that performs 51% of the work on projects that are within 25% of size, scope, complexity and management requirement. [ ] yes [ ] no 3. Is your company registered in System for Award Management (SAM)? [ ] yes [ ] no 4. Does your company accept Electronic Funds Transfer (EFT) for payment? (All payments will be made by EFT from the U.S. Treasury) [ ] yes [ ] no 5. This requirement will be offered under NAICS Code 811412 Appliance Repair and Maintenance. Does your company have this code / affiliation in SAM? [ ] yes [ ] no 6. This opportunity may be issued in January 2016. Will your company be capable of providing a competitive proposal, quote, or bid within 30 days of solicitation notification during this time period? [ ] yes [ ] no 7. Provide additional feedback that is relevant to this requirement (e.g. problems and issues experienced with similar contracts). 8. Is there any information that the Government could provide in addition to the information in the performance work statement and associated documents (i.e. appliance repair log (historical data)) that would assist you in building your price? 9. What requirements stipulated in the performance work statement or associated documents do you believe are unrealistic or may prevent your company from participating in an official solicitation? 10. This opportunity may be awarded with 4-day phase in period. Will this preclude you from participating in the RFP if issued? [ ] yes [ ] no 52.215-3 - Request for Information or Solicitation for Planning Purposes (Oct 1997) (a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation. (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal. (c) This solicitation is issued for the purpose of conducting preliminary planning market research to determine commercial market practices for inspection and cleaning of water tanks. (End of Provision)