This Combined Synopsis/Solicitation opportunity from Department Of State was posted on May 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
U.S. Consulate General Sao Paulo - Gardening and External Grounds Maintenance Services for the Official Residence
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Consulate General São Paulo is soliciting exterior cleaning and gardening services for its Official Residence under Simplified Acquisition Procedures, with the solicitation number 19BR9326Q0016. Services are to be performed at the consulate’s location in São Paulo, Brazil, and must include comprehensive grounds maintenance, landscape upkeep, and exterior cleaning from Monday through Friday between 07:30 and 16:30 local time, with any additional tasks requiring prior approval. The contract has a twelve-month base period and four one-year option periods, with performance beginning upon issuance of a Notice to Proceed, which must occur no sooner than ten days after award. Offerors must be registered in the System for Award Management with a valid Unique Entity Identifier and must submit a complete quotation in English via email to saopauloprocurement@state.gov and goncalvesjp@state.gov by May 27, 2026, at 5:00 PM local time, using approved file formats and ensuring attachments do not exceed 30MB each. Quotations must include the completed SF-1449 form, Pricing Schedule, Section 5 Representations and Certifications, and proof of SAM registration. A pre-quotation site visit is scheduled for May 13, 2026, at the Official Residence, and attendance is strongly encouraged but not mandatory. Award will be made on a Lowest Price Technically Acceptable basis to the responsible offeror whose quotation meets all mandatory requirements and presents the lowest price, with no trade-offs between technical merit and cost. Technical acceptability is evaluated on a pass/fail basis using sub-factors such as past performance and technical experience, followed by price evaluation and responsibility determination under FAR 9.1 criteria. The contractor must submit within ten days of award an Insurance Certificate, a Grounds Maintenance Plan, and a List of Personnel, along with a Transition Plan within thirty days. Personnel must adhere to strict standards of conduct, wear approved uniforms, and be replaced at no additional cost if removed for cause. The contract incorporates specific FAR clauses relating to whistleblower rights, personal identity verification, system for award management maintenance, combating trafficking in persons, paid sick leave, privacy training, and prohibitions on the use of certain telecommunications equipment and ByteDance applications. Inspection and acceptance occur at the delivery site in São Paulo, with performance subject to a standard of no more than one customer complaint per month and full compliance with contract specifications. The
General Info
Agency
NAICS
Place of Performance
Sao Paulo, BR-SP, 04709110, BRASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for exterior cleaning and gardening services for the CGR São Paulo in accordance with FAR Part 13, Simplified Acquisition Procedures.
SUBMISSION INSTRUCTIONS
To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.
BASIS FOR AWARD
Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussion. However, the Government reserves the right to conduct discussions if necessary.
PRE-QUOTATION SITE VISIT
A pre-quotation site visit will be held on May 13, 2026 at the US Official Residence, in Sao Paulo, Brazil.
Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Juliana Goncalves - goncalvesjp@state.gov no later than close of business, May 11, 2026.
QUOTATION DUE DATE
Quotations are due May 27, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.
SUBMISSION REQUIREMENTS
Quotations must be:
- Submitted in English
- Complete (incomplete quotations will not be considered)
- Submitted electronically to: saopauloprocurement@state.gov and goncalvesjp@state.gov
- In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF
- Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)
- Include "RFQ 19BR9326Q0016" in the email subject line
REQUIRED DOCUMENTS
Your quotation must include the following completed documents:
- SF-1449 (Solicitation/Contract/Order for Commercial Items)
- Section I - Pricing Schedule (fully completed)
- Section 5 - Representations and Certifications
- All additional information required in Section 3 (Technical Quotation Requirements)
- Proof of SAM Registration (UEI number)
SAM REGISTRATION REQUIREMENT
Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.
QUESTIONS
Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than May 22, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.
POINT OF CONTACT
Juliana Goncalves
Procurement Agent
Email: goncalvesjp@state.gov
Sincerely,
Christine Bonds
Contracting Officer
U.S. Consulate General São Paulo
General Services Office - Procurement
Enclosure: RFQ19BR9326Q0016
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