This Combined Synopsis/Solicitation opportunity from Department Of State was posted on April 30, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
U.S. Consulate General Sao Paulo - HVAC Controller Device Replacement - Building#4
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
Active Opportunities Like This One
AI Contract Overview
The U.S. Consulate General in São Paulo is soliciting quotations for the replacement of the HVAC controller device in Building #4, under RFQ number 19BR9326Q0005. This procurement follows FAR Part 13 simplified acquisition procedures. Quotations must be submitted electronically in English, using specified formats (MS Word, Excel, or PDF) by the extended deadline of May 8, 2026, 8:00 PM local time. Submissions should include fully completed documents such as SF-1449, pricing schedules, representations and certifications, technical quotations, and proof of active SAM registration, which is mandatory before award. A pre-quotation site visit is scheduled for April 17, 2026, at the consulate’s location in São Paulo, with prior confirmation needed by April 16. The award will be made to the responsible offeror who is technically acceptable and offers the lowest price, with the government reserving the right to conduct discussions if necessary. Questions related to the solicitation must be submitted by April 15, 2026. The contracting officer's representative for this procurement is Fernando Maran, who can be contacted via email for clarification and site visit arrangements. The contract is administered by the U.S. Consulate General's General Services Office – Procurement.
General Info
Agency
NAICS
Place of Performance
BR-SP - São Paulo, BR-SP, BRASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
U.S. Consulate General Sao Paulo
Date: March 27, 2026
SUBJECT: Request for Quotations number (RFQ) number 19BR9326Q0005 - BLDG#4 HVAC Controller Device Replacement
Dear Prospective Quoter:
The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for HVAC Controller Device Replacement in accordance with FAR Part 13, Simplified Acquisition Procedures.
SUBMISSION INSTRUCTIONS
To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.
BASIS FOR AWARD
Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions. However, the Government reserves the right to conduct discussions if necessary.
PRE-QUOTATION SITE VISIT
A pre-quotation site visit will be held on April 17, 2026, at 10:00 AM (local time) at the U.S. Consulate General, Rua Henry Dunant, 700, Santo Amaro, São Paulo.
Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Fernando Maran at MaranFJ@state.gov no later than close of business, April 16, 2026.
QUOTATION DUE DATE
Quotations are due May 4, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.
SUBMISSION REQUIREMENTS
Quotations must be:
- Submitted in English
- Complete (incomplete quotations will not be considered)
- Submitted electronically to: saopauloprocurement@state.gov and MaranFJ@state.gov
- In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF
- Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)
- Include "RFQ 19BR9326Q0005 " in the email subject line
REQUIRED DOCUMENTS
Your quotation must include the following completed documents:
- SF-1449 (Solicitation/Contract/Order for Commercial Items)
- Section I - Pricing Schedule (fully completed)
- Section 5 - Representations and Certifications
- All additional information required in Section 3 (Technical Quotation Requirements)
- Proof of SAM Registration (UEI number)
SAM REGISTRATION REQUIREMENT
Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.
QUESTIONS
Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than April 15, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.
POINT OF CONTACT
Fernando Maran
Contracting Officer's Representative
Email: MaranFJ@state.gov
Sincerely,
Christine Bonds
Contracting Officer
U.S. Consulate General São Paulo
General Services Office – Procurement
Enclosure: RFQ 19BR9326Q0005
Amendment 01 - Extend the deadline for receipt of proposals to May 8, 2026