This Combined Synopsis/Solicitation opportunity from Department Of State was posted on April 30, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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U.S. Consulate General Sao Paulo - HVAC Controller Device Replacement - Building#4

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19BR9326Q0005Federal

Submission Closed05/08/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238220

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AI Contract Overview

The U.S. Consulate General São Paulo is seeking quotations for the replacement of HVAC controller devices in Building #4 under RFQ 19BR9326Q0005, issued under FAR Part 13 Simplified Acquisition Procedures. The effort aims to address equipment obsolescence and part availability by upgrading the Building Automation System with new controllers, sensors, networking hardware, and cabling compliant with BACnet/IP and BACnet MS/TP protocols, while adhering to ASHRAE, NFPA, and local Brazilian standards. Offerors must provide a complete technical proposal including a qualified Project Manager with at least three years of similar experience, a workforce capable of completing all work within ten calendar days, three relevant past projects, a detailed work plan and bill of materials, and documented quality control and safety procedures. All submissions must be in English, electronically delivered to saopauloprocurement@state.gov and MaranFJ@state.gov by the revised deadline of May 8, 2026, with the RFQ number in the subject line, and cannot exceed 30MB per attachment. The contract will be awarded on a Lowest Price Technically Acceptable basis, with no negotiations unless necessary, and only to responsible offerors who meet all technical requirements. Offerors must be registered in the System for Award Management (SAM) with a valid UEI number prior to award, a process that can take two to three weeks, and must submit completed SF-1449 forms, Pricing Schedule, Representations and Certifications, and proof of SAM registration. The quote must also include evidence of local business presence in Brazil or a plan to establish one within 30 days of award, client references from the past two years, insurance documentation, and a plan for obtaining required local permits. The work will be performed at Rua Henri Dunant, 700, São Paulo, Brazil, and must ensure a minimum 15% reduction in energy consumption, system uptime of 99.8% over 12 months, sensor accuracy within ±0.5%, and temperature control within 21–23°C. The Contracting Officer’s Representative, Jeferson Tsiano, will oversee inspection and acceptance at the site. The contract is firm-fixed-price, includes numerous FAR and DOSAR clauses covering ethics, whistleblower protections, supply chain security, subcontracting restrictions, labor standards, human trafficking prevention, and record access, and explicitly prohibits the use of ByteD

General Info

U.S. Consulate seeks HVAC controller replacement quotes by May 8, 2026, via electronic submission.

Agency

Department Of State → Consulate General Sao PauloView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

BR-SP - São Paulo, BR-SP, BRA

Set-Aside

NONE

Documents

(2)

Amendment 01 to RFQ 19BR9326Q0005 HVAC Controller Device Replacement

PDF•amendment

RFQ 19BR9326Q0005 - BLDG#4 HVAC Controller Device Replacement

PDF•rfq

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedMar 27

Combined Synopsis

Amendment 1Apr 30

Contract was updated

Response DeadlineMay 8

Deadline has passed

Submission Closed

05/08/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → Consulate General Sao Paulo

Contacts1 person available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → Consulate General Sao Paulo

View Agency Profile

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Fernando Maran

contact@example.gov

Full Description

U.S. Consulate General Sao Paulo

Date: March 27, 2026

SUBJECT: Request for Quotations number (RFQ) number 19BR9326Q0005 - BLDG#4 HVAC Controller Device Replacement

Dear Prospective Quoter:

The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for HVAC Controller Device Replacement in accordance with FAR Part 13, Simplified Acquisition Procedures.

SUBMISSION INSTRUCTIONS

To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.

BASIS FOR AWARD

Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions. However, the Government reserves the right to conduct discussions if necessary.

PRE-QUOTATION SITE VISIT

A pre-quotation site visit will be held on April 17, 2026, at 10:00 AM (local time) at the U.S. Consulate General, Rua Henry Dunant, 700, Santo Amaro, São Paulo.

Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Fernando Maran at MaranFJ@state.gov no later than close of business, April 16, 2026.

QUOTATION DUE DATE

Quotations are due May 4, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.

SUBMISSION REQUIREMENTS

Quotations must be:

Submitted in English
Complete (incomplete quotations will not be considered)
Submitted electronically to: saopauloprocurement@state.gov and MaranFJ@state.gov
In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF
Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)
Include "RFQ 19BR9326Q0005 " in the email subject line

REQUIRED DOCUMENTS

Your quotation must include the following completed documents:

SF-1449 (Solicitation/Contract/Order for Commercial Items)
Section I - Pricing Schedule (fully completed)
Section 5 - Representations and Certifications
All additional information required in Section 3 (Technical Quotation Requirements)
Proof of SAM Registration (UEI number)

SAM REGISTRATION REQUIREMENT

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.

QUESTIONS

Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than April 15, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.

POINT OF CONTACT

Fernando Maran

Contracting Officer's Representative
Email: MaranFJ@state.gov

Sincerely,

Christine Bonds
Contracting Officer
U.S. Consulate General São Paulo
General Services Office – Procurement

Enclosure: RFQ 19BR9326Q0005

Amendment 01 - Extend the deadline for receipt of proposals to May 8, 2026