Ulster County Courthouse Space Planning Study

The Ulster County Department of Public Works is soliciting proposals from qualified consultants to conduct a comprehensive space needs assessment for the Ulster County Courthouse and related facilities. The scope includes evaluating current space utilization, workflow, and building conditions, identifying underutilized areas, and recommending layout modifications, structural changes, and future space requirements. The study aims to optimize space efficiency, support departmental missions, and develop conceptual renovation plans with detailed cost estimates, in coordination with the New York State Court System. The contract is set for a six-month period, with proposals due by November 7, 2025, and the project located at 285 Wall Street, Kingston, NY. The procurement is not set aside for Service-Disabled Veteran-Owned businesses, and the estimated contract value ranges from $50,000 to $150,000, based on the project scope and budget. The contract is structured around a series of articles that define the scope, compliance, dispute resolution, and other standard provisions, but it does not incorporate FAR clause numbering. Key contractual clauses include requirements for the selected firm to perform services with professional skill, adhere to all applicable federal, state, and local laws, and comply with the County’s compliance plan. The agreement emphasizes the importance of qualified personnel, detailed reporting, and cooperation during inspections, with responsibilities assigned to a Special Inspector engaged by the owner. Insurance, certifications, and disclosures related to debarment, non-collusion, and lawful conduct are mandatory, with certifications signed under penalty of perjury. The project timeline spans six months, with the possibility of extensions, and deliverables include detailed reports, graphical layouts, and cost estimates. Proposal submissions must include multiple copies—original, photocopy, and electronic formats—submitted by the specified deadline to the County’s Department of General Services, along with all required certifications and forms. The evaluation process assigns weighted points to criteria such as the completeness of the plan, fees, qualifications, and understanding of County goals, with the award based on best value rather than solely on price.