Ultra-low -80 Freezers

COMBINED SYNOPSIS / SOLICITATION COMPETITIVE Title: Ultra-low -80 Freezers This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is NIH-NIDA-CSS-19-5312246 and the solicitation is issued as an request for quote (RFQ). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5-Simplified Procedures for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, dated 20 Dec 2018. The associated NAICS code 333415 and the small business size standard is 1,250 employees . This requirement is full and open with no set-aside restrictions. Contract Type: A firm-fixed price type contract is contemplated for this requirement. Background Information and Objective: The National Institute of Neurological Disorders and Stroke (NINDS needs to replace Thermo-Fisher UXF and 88000 series model freezers with a newer, more energy efficient and reliable model. The objective is to acquire freezers that adhere to the NIH Green initiative (energy efficiency) and provide laboratories freezers that provide optimal storage conditions and reliability to protect research materials and samples. Trade-in offer exchange is mandatory with the condition the current laboratory freezes are arranged for pick-up by the contractor. Contractor shall provide proposal on brand name or equivalent, and awarded on lowest price technically acceptable inclusive of trade-in offer. Statement of Need and Purpose: Trade-in exchange of 12 Ultra-low -80 freezers. 1. Contractor shall provide replacement Ultra-low -80 freezers on a brand name or equivalent basis as follows: Freezer Description: TSX [TSX60086A] Quantity :9 Specifications: Interior dimensions 28.3 x 34.4 x 51.2 in; Exterior dimensions 37.6 x 39.6 x 78 in; 2mL vial capacity 60,000 (600 2in. boxes); Interior 5-shelf configuration able to accommodate racks 4 boxes high x 5 boxes deep; Volts - 115v Freezer Description: Forma 89000 Series [8950086A] Quantity: 2 Specifications: Interior dimensions 28.3 x 28.8 x 51.2 in.; Exterior dimensions 37.6 x 34.0 x 78 in.; 2mL vial capacity 50,000 (500 2in. boxes); Interior 4-shelf configuration able to accommodate racks 5 boxes high x 5 boxes deep; Volts - 115v Freezer Description:: Forma 89000 Series [8930086A] Quantity: 1 Specifications: Internal dimensions 28.3 x 17.8 x 51.2 in.; Exterior dimensions 37.6 x 23 x 78 in.; 2mL vial capacity 30,000 (300 2in. boxes); Interior 4-shelf configuration able to accommodate racks 5 boxes high x 5 boxes deep; Volts - 115v Freezers to be removed/replaced are as follows: Model Serial Number 88500A62 0132992401140709 UXF60086A 0148922901160720 UXF60086A 0148168701150930 UXF60086A 0148326001151204 88500A 0130705301150223 UXF60086A 0160076301160915 88300A 01329601140618 UXF60086A 0148219601151023 UXF60086A 0148218301151023 UXF60086A 0160403201161215 UXF60086A 0160403401161216 UXF60086D63 0132105901130403 Salient Characteristics Contractor shall provide Ultra-low freezers that must meet or exceed the following requirements: a. Shall have the ability to maintain a temperature of -80C +/- 1 degree; temperature uniformity; b. Meets ultra-tight temperature uniformity requirements; c. Shall have the capacity for 600 2" boxes / 60,000 2mL vials or match existing storage requirements; d. Interior and Exterior dimensions shall match current freezer measurements; power requirements that match existing available power sources (NEMA 5-20); must adhere to NIH DEP performance metrics; touchscreen for information access (i.e. performance). e. TSX model freezers (or equivalent) shall be modified with 5 inner-door/5-shelf configuration Contractor shall include in their pricing their trade-in value offer for existing -80 ultra-low freezers as follows: Freezer Description Quantity TSX [TSX60086A] 9 Forma 89000 Series [8950086A] 2 Forma 89000 Series [8930086A] 1 Contractor must be able to provide new equipment. No used or refurbished equipment will be accepted.. Contractor must provide a trade- in value for the existing -80 ultra-low freezers. Quantity: 12 in total. 2. Delivery Date: The Contractor shall deliver, within 60 days after receipt of order. Delivery must be FOB destination and include inside delivery. The freezers shall be delivered between the hours of 9:00 am and 4:00 pm EST, Monday through Friday, to Bethesda, Maryland. The freezers shall be delivered as follows: Freezer Description Delivery Location Quantity TSX [TSX60086A] 35 Convent Dr. [RM: GA355] Bethesda, MD 20892 7 TSX [TSX60086A] 35 Convent Dr. [RM: 3A707] Bethesda, MD 20892 1 TSX [TSX60086A] 35 Convent Dr. [RM: 2A700 Corridor] Bethesda, MD 20892 1 Forma 89000 Series[8950086A] 35 Convent Dr. [RM: GA355] Bethesda, MD 20892 1 Forma 89000 Series[8950086A] 35A Convent Dr. [RM:3E740] Bethesda, MD 20892 1 Forma 89000 Series [8930086A] 35 Convent Dr. [RM: 3C309A] Bethesda, MD 20892 1 Warranty/Service: Standard manufacturer warranty applies Delivery Requirements: The Contractor shall deliver the required equipment in coordination with the COR. Delivery must be FOB Destination and include inside delivery. Other Applicable Provisions and Instructions The provision at FAR clause 52.211-6, Brand Name or Equal (Aug 1999), applies to this acquisition. The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. The provision at FAR clause 52.212-2, Evaluation - Commercial Items, applies to this acquisition. (a) The Government will award a fixed price contract resulting from this solicitation to the lowest price technically acceptable (LPTA) offer. To be technically acceptable, the offer must satisfy the requirements outlined in the Salient Characteristics including quantity, delivery and warranty requirements. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See attached for clauses applicable to this acquisition. There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance; trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations. Respondents proposing on an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performanc e characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order. In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." All responses must be received by 9 A.M. EST on May 8, 2019 and reference number NIH-NIDA-CSS-19-5312246. Responses may be submitted electronically to contact@example.gov . Fax responses will not be accepted.