UNH Athletics Outsource Event Staff

The University System of New Hampshire is soliciting proposals under solicitation number USNH-212026966 for the outsourcing of event staff services for UNH Athletics, with the solicitation released on June 4, 2026, and proposals due by June 26, 2026, at 12:00 p.m. The award is anticipated to be announced during the week of July 6, 2026, with administrative closures on June 19 for Juneteenth and July 3 for Independence Day impacting the timeline. The procurement falls under NAICS code 561320 for Events Services and is administered by the New Hampshire office within the University System of New Hampshire, with Brenda Bowers as the primary point of contact. Proposals must be submitted exclusively through the UShopNH portal as a single PDF file and must include a signed executive summary limited to three pages, a detailed operational plan, staffing organization details, at least three references from higher education institutions, and fully completed Appendices A and B. The contract requires vendors to provide trained event staff for on-campus athletic events, with all personnel subject to background checks, drug-free workplace policies, and compliance with NH state licensing and federal training requirements including Title IX and the Clery Act. Uniforms must be approved and clearly marked “EVENT STAFF,” and staff must carry visible identification at all times. Incident reporting mandates are required for any injuries, ejections, property damage, or credential issues. The contractor assumes full responsibility for all training costs and maintains a drug-free workplace. Delivery and performance occur at designated UNH Athletics locations, with services governed by Incoterms 2020 DDP and F.O.B. destination terms where risk of loss transfers to USNH upon delivery. All invoices must be submitted electronically through PaymentWorks, and the contractor must comply with export control regulations, insurance requirements outlined in Attachment C including Commercial General Liability, Workers’ Compensation, and Umbrella Liability, and adhere to USNH safety and environmental regulations. The evaluation will prioritize overall value, considering technical capability, experience, management structure, pricing competitiveness, and suitability for current and future needs without assigning explicit weights or scoring metrics. The contract may be renewed for up to four additional one-year option periods by mutual agreement. The Statement of Work is detailed in Attachment B, and terms are governed by a series of custom Articles rather than standard FAR clauses, addressing performance timelines, telecommunications equipment restrictions, Affordable Care Act compliance,