This Solicitation opportunity from California was posted on November 25, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Unmarked Detective Fleet Lease Services

Closed

2025-IFB-MS-0495State & Local

Submission Closed12/19/2025, 11:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532111

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AI Contract Overview

The City of Pasadena Police Department (PPD) is seeking bids through a competitive Invitation for Bid (IFB 2025-IFB-MS-0495) to lease a fleet of thirty unmarked detective vehicles intended for 24/7 response to critical incidents and fulfilling departmental service obligations. This contract is structured as a multi-year lease agreement, renewable upon mutual consent between the PPD and the successful bidder, with the flexibility to adjust the number and type of vehicles leased annually as well as the annual mileage per vehicle. Pricing is to be submitted only for the initial ordering period, with provisions for the vendor to present updated pricing for subsequent years, which the PPD may accept or reject via contract amendments. The contract also includes line items for vehicle telematics and damage insurance. The solicitation emphasizes the need for experienced leasing firms qualified to meet law enforcement fleet requirements and mandates electronic bid submission through the City’s procurement portal by December 19, 2025. This procurement must comply with various administrative, labor, and regulatory requirements. It incorporates federal labor standards such as the Davis-Bacon Act prevailing wage rules and overtime pay obligations under the Contract Work Hours and Safety Standards Act, with contractor responsibility extending to subcontractors. Equal employment opportunity and anti-retaliation protections are mandated under Executive Order 11246. The contract also aligns with federal HUD Section 3 requirements to promote employment and economic opportunities for low- and very low-income individuals through subcontracting and workforce participation goals. Insurance coverage provisions specify minimum liability and garagekeeper’s insurance limits to protect City assets. Additionally, offerors must submit a valid Unique Entity Identifier (UEI) and adhere to lobbying disclosure certifications as applicable. The solicitation package includes vendor questionnaires, non-collusion declarations, and technical assessment tools to ensure bidder responsiveness, integrity, and capacity to meet the City’s operational and security standards. The contract does not specify fixed pricing amounts or detailed evaluation criteria but sets forth procedural and compliance frameworks consistent with federal and local procurement mandates.

General Info

The Pasadena Police Department (PPD) is seeking a qualified vehicle leasing firm, preferably with experience working with police departments, to provide police vehicle leasing services, defined in the Scope of Work section, of thirty (30) vehicles.

Agency

California → Police Department

NAICS

532111 - Passenger Car Rental

Place of Performance

CA, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedNov 25

Solicitation

Response DeadlineDec 19

Deadline has passed

Submission Closed

12/19/2025, 11:00:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → Police Department

Contacts2 people available

OfficePasadena, CA, 91101, USA

Organization / AgencyCalifornia → Police Department

Office AddressPasadena, CA, 91101, USA

Contacts

James RiehlPolice Sergeant

contact@example.gov

+1 (555) 000-0000

Antonio WatsonProject Manager

contact@example.gov

+1 (555) 000-0000

Full Description

PPD intends to use these leased vehicles for 24/7 response to critical incidents and fulfillment of department service obligations. The PPD reserves the right to change the number of vehicles leased per year (increasing or decreasing the number of vehicles), changing the type of one or more vehicles, increasing or decreasing the annual mileage on one or more vehicles greater or lesser than 10,000 miles. This is a non-guaranteed amount contract. The PPD reserves the right to order any amount of leased vehicles and additional services it deems in the best interest of the city. PPD intends to award a multiple year contract lease upon mutual agreement with the successful bidder and PPD. Replacement or additional vehicles will be ordered under line items, and at prices applicable to the ordering period current at the time the replacement is made. Prices for future year ordering period will be presented to PPD by the awarded vendor in a timely fashion near the beginning of each ordering period. PPD will accept or reject in future order period pricing through amendment to the original agreement. Bidders will only submit pricing for the first ordering period time response to this RFB.