UPS Compacitors and Fans Replacement

Statement of Work UPS CAPACITOR AND FAN REPLACEMENT INTRODUCTION The Maintenance and Operations (Facilities) is responsible for the operation, maintenance and repair of Robert J Dole VA Medical Center; The Medical Center is located at 5500 East Kellogg (US 54) in Wichita, Kansas herein after referred to as the "job site". SUMMARY OF WORK The contractor will perform the work described below for the 9315 300/330kVA Full Capacitor and Fan Replacement on the (Cath Lab UPS) and the Mitsubishi 2033A 75kVA (:IT UPS) New Capacitor and Fan Replacements Parts - Cath lab Bldg. 2 (36) Duracap Capacitor - 5,800 uF, 300VDC (36) Aerovox Capacitor - 40uF, 600VAC, 4.75 Length, 2.5 Dia., Spade Terminals, Mounting (18) Aerovox Capacitor - 60uF, 370VAC, 3.875 Length, 2.5 Dia, Spade Terminals, Mounting Stud (3) Duracap Capacitor - 150.000. 35VDC (10) Cpp;trpm Fam-Axoa;. 24VDC. Sensing. Mew ) shipping, Freight, Delivery and Handling Charges - Ground f)Service/Labor for UPS - Normal Hours New Capacitor and Fan Replacements parts - IT area Bldg. 19 (8) Capacitor - 2800uF, 450 VDC (1) Capacitor - 3x298uF, 220 VAC (1) Capacitor - 3x83uF, 240 VDC (2) Capacitor - 0.027uF, 1600 VDC (1) Capacitor - 33,000uF, 35 VDC (2) Fan - Axial, 200VAC, 3 phases new New Capacitor Inspection Inspect new capacitor to ensure correct capacitor and quantity received. Inspect new capacitor for any damages prepare mew capacitor for installation Measure/test new capacitor Replacement With Client permission, take system out of service (transfer system to bypass). If required and available transfer system to external maintenance bypass. I NOTE: Some makes and models may require system and attached loads to be de-energized for Complete capacitor replacement. Disconnect and remove existing capacitor. Install new capacitor. Re-install capacitor connections a) Correct any corroded or damaged cables/connections. If external maintenance bypass was utilized. With client permission. Place system back into service (transfer unit out of bypass) Record as left condition. Discuss findings with customer and provide field service report. Dispose of old capacitors, packing, and refuse in client approved manor. Note 1: See capacitor proposal for additional scope of work. Note 2: Scope of work may be generic and subject to change to accurately reflect equipment on site. Note 3: Capacitor replacement performed in accordance with IEEE and OEM standards. Note 4: Complete power down of unit and supported loads may be required Responsibility Provide dates and times when the scheduled work can be performed Provide a point of contact during the tome of service Provide the name of project manager Have parties responsible for operation of the equipment for basic operator training Assumptions All service performed on-site by the contractor will be executed during the business hours unless otherwise requested by the customer. The contractor will provide the customer with certified service personnel to start-up the UPS. DEFINITIONS AUTHORITY - The Robert J. Dole VA Medical Center (Safety Officer) CMMS - Computerized Maintenance Management System (Vista) VA TECHNICAL REPRESENTATIVE -An Authority (Safety officer) specifically designated to assist in carrying out the responsibilities at the project site. CONTRACTOR'S PROJECT MANAGER (CPM) - The Contractor's employee who has the overall responsibility and authority to fulfill all the requirements of the Statement of Work. CORRECTION - Means the elimination of a defect. EMERGENCIES - Unscheduled maintenance and service required because the creating a safety potential hazard interfering with the operation of the Medical Center (IT and Gath Lab department), etc. GROUNDS - Includes land, parking lots, and roadways at the Medical Center. JOB SITE - The area within the Authority's property lines or portions of such area which are defined within the Contract or as described by the technical representative. LITTER - Debris, waste paper, water, cleaning products, personal protection equipment, containers, etc. M&O- Engineering and Maintenance Department, Maintenance Engineering Division MSDS - Material Safety Data Sheet OSHA - U.S. Occupational Safety and Health Administration. The Federal government agency PULL -A pull is the Contractors requirement to remove old batteries and stack on a wooden pallet. QUALITY CONTROL - A method used by the Contractor to assure that quality services are provided to satisfy the requirements of the contract. QUALITY ASSURANCE - A means by which the Authority to confirm that the quantity and quality of services received conform to contract requirements. These methods/procedures are not included to aid the Contractor in the performance of the contract requirements or be a substitute for contract quality control. RECYCLABLE - Any material which retains useful properties that can be reclaimed after the production or consumption process. SERVICES - Includes services performed, workmanship, and material furnished or utilized in the performance of services. SOW - Statement of Work STATE - Kansas TRASH - Waste that is not recyclable BASE SERVICES The Contractor shall be required to accomplish all the tasks and fulfill all the requirements of this SOW as described herein: INSPECTIONS Service shall be performed between 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding federal holidays. Installation shall be scheduled with Engineering SeNice, giving a minimum of three (3) normal working days advance notice prior to arrival. Collection and Disposal All waste and bio-hazard materials collected and removed by the Contractor shall be contained, tied, or enclosed to prevent leaking, spilling, or blowing during transport. All waste and bio-hazard collected and removed by the Contractor shall be disposed of at an authorized licensed disposal site selected by the Contractor. The recycling material shall be collected in a single stream/commingled method. Disposal shall be in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any and all permits or fees associated with the disposal. The Contractor shall be responsible for immediately cleaning up any spills, debris, etc., which may occur during installation or removal of batteries. whether spilled by the Contractor or placed there by others, shall be picked up by the Contractor during collection. The Contractor shall thoroughly clean (interior and exterior) each container two times per year on a schedule acceptable to the Safety Officer. Reporting and Documentation Upon completion of work the VA technical representative shall be responsible for closing out the work order by inputting all relevant information data that relates to work performed by the Contractor. This information data shall include, but not be limited to; ticket number, name of technician(s), date of service, duration of work performance, specific service accomplished, labor, date completed and any comments necessary to explain corrective action or work performed. he Contractor shall meet this requirement by providing the required information on paper copies of the work orders, which will be provided by the Authority. Non- Performance In the event of non-performance of work by the Contractor, the VA technical representative will have the right to exercise one of the following options within ten (15) calendar days after the event of non-performance: The Contractor shall correct such Non-Performance upon notification by the Contracting Officer and the Authority shall make no deductions for Non-Performance. The Authority shall allow the Non-Performance to remain uncorrected and shall make a deduction from payments to the Contractor. When applicable, deductions shall be made in accordance with the following. Parking No airport parking shall be provided to the Contractor. . Security Provisions The Contractor shall comply with all the Authority's security requirements on the job site. Unless otherwise provided in the SOW, the Contractor shall not remove and/or possess of any confidential data, materials, supplies, or equipment, which are the property of the Authority. Keys shall include key cards, and other entry devices and/or codes provided by the Authority. The Contractor shall secure and safeguard all keys. The Contractor shall maintain a detailed record of the key issued to its employees. The Contractor shall not duplicate and shall not allow any such keys to be duplicated or removed from the job site. All keys and other entry devices used by the Contractor's employees in the performance of the work shall be returned to the Authority at the end of the period of the contract or as required by the Authority. The Contractor shall immediately report to the Authority all keys issued and all keys issued by the Authority which have been lost or stolen. The Contractor shall be responsible for all loss, damages and expenses which the Authority incurs as a result of the Contractor's loss of Authority keys. These costs include the expense of changing all locks to which the lost keys provided access. The Contractor shall ensure that, under no circumstances, any of his employees shall enter an area not authorized for access by the Contractor. The Authority may not issue keys to the Contractor for some restricted security areas at the Airport. Instead the Authority may require the Contractor's employees to be accompanied at all times in such areas by Authority security escorts. Safety The Contractor shall ensure that all its personnel on the job site comply with all applicable regulatory requirements. The Authority reserves the right to inspect all areas for potential safety hazards and violations at its discretion, direct the Contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if potential safety hazards are deemed to exist. The operation of the Contractor's vehicles or private vehicles by the Contractor's employees on or about the job site shall conform to Authority's posted restrictions, and safe driving practices. shall be responsible for maintaining a reliable fire prevention and protection program for its employees and the property serviced. Smoke Free Facilities All the Authority's facilities on the job site are smoke free. The Contractor and its employees shall adhere to the Robert J. Dole VA requirements in regard to this facility's maintenance of a smoke free environment. Regulatory Compliance The Contractor shall promptly notify the VA technical representative if the work site is visited by an official in charge of compliance with the Occupational Safety and Health Act. This shall include but not be limited to the Contractor complying with all the Authority requirements including but not limited to the following: Construction Safety Manual Orders and Instructions Advisories Delivery of Supplies/Equipment The Contractor shall schedule all deliveries on the job site to occur only during times that cause minimum disruption and inconvenience to the Authority's operations as determined by the VA technical representative. In general, all such deliveries shall be scheduled between 7:30 AM and 5:00 PM. Accident Reports The Contractor shall immediately notify the Authority's Police department (53207) and the VA technical representative of any accident on the job site that is related to the performance of this SOW that involve bodily injury or damage to property. Timely Performance The Contractor shall be responsible for the complete and timely performance of all the services as described in the Statement of Work. If the Contractor fails to comply with this requirement or if in the opinion of the Authority, the Contractor's work methods are not adequate to assure completion of the work per the allotted schedule, the Authority may direct the Contractor, at no additional costs to the Authority, to revise his work schedule to ensure completion of the work. MSDS The Contractor shall provide the VA representative with material safety data sheets (MSDS) for all materials used and/or stored on the job site by the Contractor PERSONNEL Attire All employees, including supervisors and subcontractors of the Contractor, at all times while employed on the job site to fulfill the requirements of the Statement of Work shall be attired in distinctive attire which is acceptable to the Authority. This attire shall have the Contractor's name easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram. These uniforms must be supplied and maintained by the Contractor at no cost to the Authority. The Contractor's employees, at all times while on the job site shall fulfill the requirements of the Statement of Work, shall conspicuously, display their respected Airport photo identification security badge issued by the Airport Operations Department. Supervision All Contractor supervisors shall clearly and understandably communicate in the English language both verbally and in writing with the Authority. These Supervisors shall communicate verbally and in writing with all of the Contractor's employees and subcontractors as required to fulfill the requirements of this Scope of Work. Contractor's Personnel The Contractor shall provide trained and qualified personnel in sufficient numbers as required to fulfill the requirements of this specification and the terms of the contract documents. At all times while at the job site, whether on or off duty, the Contractor's employees shall conduct themselves in an orderly and safe manner. Fighting or engaging in horseplay, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling soliciting, stealing, taking pictures or bringing cameras or other photographic devices anywhere on the property (unless approved in writing by the Authority), and any immoral or otherwise undesirable conduct shall not be permitted on the job site and shall result in immediate and permanent removal from the job site of any employee engaging in such conduct from work under this contract. The Contractor's Personnel shall for the purpose of this contract include the Contractor's employees and subcontractors who are on the job site fulfilling the requirements of the Statement of Work