UPS Maintenance Service

This Sources Sought is issued solely for market research, informational and planning purposes only. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS SYNOPSIS. THEREFORE, NO PROPOSALS ARE REQUIRED AT THIS TIME. The Bureau of Engraving and Printing (BEP) is conducting market research and desires input from industry provide all personnel, equipment, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform the maintenance of uninterruptible power supply. The information requested by this synopsis will be used within BEP to facilitate the decision making process and will not be disclosed outside of the agency. BEP is seeking a small business set-aside basis; two (2) or more qualified small businesses to respond to these sources sought synopsis with information sufficient to support a set aside. We encourage all small businesses, in all socioeconomic categories including , 8(a) Business Development Program, Small Disadvantaged Business, Historically Underutilized Business Zone, Service Disabled Veteran-Owned, Women-Owned Small Business concerns, to identify their capabilities in meeting the requirement for the following specific tasks: The Vendor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services for Uninterruptible Power Supply Maintenance services. Equipment Covered: The vendor shall provide the services listed for the UPS units listed below: - Chloride Power Electronics, EDP70/75 4X4F, 40/480V, SN:B174424; 40 batteries, C&D Technologies, model UPS12-230MR, 75 KVA - Eaton Powerware, 9390-160, Model 160, serial number EE351CBB04, 480V; 160 batteries, Manufacturer C&D, model UPS 12-300MR, 160 KVA - 1-GE, 1GEC247C-55s-288C-M80-A/B-UL, SN:132050; 24 batteries, Manufacturer CSB - HRL 12-200, 20 KVA - Mitsubishi 9700 series, SN:UP9733A-D154SU-2; 60 batteries Manufacturer GNB Industrial Power, Model S12V370NGF, 150 KVA - 1-MGE UPS Systems, MN: 72-130116-44, EPS 7400/44/66, 400 KVA, 480V/480V, SN: R08-10093; 80 batteries, Manufacturer FIAMM, Model 12FLX540F, 400 KVA - 2 strings of 60 - C&R KCR-Z batteries, with two Exide chargers; Equipment may be replaced with equipment of similar capacity. The new equipment shall be covered in lieu of the removed equipment. Preventive Maintenance Services: Preventive Maintenance service includes but is not limited to performing; minor repair, preventative maintenance, calibration and adjustment, cleaning, lubrication, testing, inspection and review of the inspection and maintenance protocol; however it does not include emergency service. The Vendor shall arrive with the necessary parts to perform PM Service. Preventative maintenance recommended by the manufacturer shall be the minimum acceptable preventative maintenance performed by the Vendor. The Vendor shall be responsible for planning, scheduling and coordinating with the Contracting Officer Representative "COR" for the maintenance services. In order to minimize disruption and to ensure proper planning, scheduling and coordination the Vendor shall provide the COR a Maintenance schedule for access coordination purposes reflecting the scheduled services a month in advance defining which systems will need to be accessed and for approximately how long. All preventative maintenance on the UPS which requires service interruption shall be coordinated with the COR. Repair above and beyond the scope of the UPS system preventative maintenance shall be submitted to the COR within 24 hours of identification. Inspection reports detailing condition of system and any expected problems shall be provided within a month. These are necessary before payment for inspections. Reports detailing any emergency visits or any repairs shall be provided within month and before invoices are paid. Annually an estimate of any upcoming battery replacement or other corrective repair costs broken out into materials and labor shall be provided by April 30th. Additional services include: emergency responses. PLEASE REFER TO THE ATTACHED --DRAFT-- PERFORMANCE WORK STATEMENT (PWS) FOR SPECIFICS REGARDING THIS REQUIREMENT. The North American Industry Classification System code for this procurement is 221122. This U.S. industry comprises electric power establishments primarily engaged in either of the following: Operating electric power distribution systems (i.e., consisting of lines, poles, meters, and wiring) or Operating as electric power brokers or agents that arrange the sale of electricity via power distribution systems operated by others. This notice is issued solely for market research, informational and planning purposes only and does not constitute an Invitation for Bids, Request for Proposals or Request for Quotations. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract, nor do they affect a potential offeror's ability to respond to any future synopsis/solicitation, which may or may not follow or restrict the U.S. Government's eventual acquisition approach. Additionally, the U.S. Government will not provide reimbursement for any information that may be submitted in response to this notice. Respondents are solely responsible for all expenses associated with responding to this notice. NO CAPABILITY STATEMENTS MAY BE SUBMITTED AFTER 22 MAY 2019. AT THIS TIME NO SOLICITATION EXISTS. (DO NOT REQUEST A COPY OF THE SOLICITATION). IF A SOLICITATION IS ISSUED FOR THIS REQUIREMENT, A FUTURE NOTICE WILL BE POSTED WHEN THE SOLICITATION IS RELEASED. This notice does not obligate the Government to award a contract or otherwise pay for the information provided through responses. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s.) Primary Point of Contact: Samuel Byun, Contract Specialist samuel.byun@bep.gov Secondary Point of Contact: Stephanie Bellanger Contracting Officer Stephanie.bellanger@bep.gov Contracting Office Address: 14th and C Streets, SW, Room 708 Washington, District of Columbia 20228 United States