URFP No. 100511-FY25-41 Utility Data Usage Management Software

The Town of Leesburg is seeking proposals from qualified firms to implement a cloud-based Utility Data Usage Management Software solution tailored to support its Community Development Department. The contract, identified as URFP No. 100511-FY25-41, aims to secure a comprehensive system capable of automating the intake, tracking, and analysis of utility consumption data from providers such as Dominion Power, NOVEC, and Washington Gas. The software must support at least 160 utility sources initially, with scalability for future expansion, and facilitate detailed reporting, visualization, and alerting functionalities to identify discrepancies or missing data. Additional features preferred include integration with solar energy systems and EnergySTAR Portfolio Manager, open API access, and robust data management capabilities, including weather normalization and peak demand analysis. The procurement process emphasizes a one-year base contract with four optional renewal years, with proposals evaluated primarily on the understanding of scope (40%), firm and key personnel qualifications (40%), and price (20%). The selected contractor must meet stringent insurance requirements, including $2 million coverage for general liability, auto, workers' compensation, and cyber risks, and adhere to Virginia law governing contract performance. The contract includes provisions for timely invoicing and payment, confidentiality, non-discrimination, and rights to all work products. The Town reserves the right to reject proposals, conduct negotiations, and make awards based on the most advantageous offer, with the possibility of requesting software demonstrations during evaluation. Overall, the contract aims to establish a flexible, secure, and scalable utility data management system that enhances the Town’s operational efficiency and data accuracy.