USCGC CHINOOK Dining and Lodging

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. Solicitation number HSCG80-11-Q-P45NV4 is issued as a Request for Quotation (RFQ). HSCG80-11-Q- P45NV4 and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-52. This requirement is being solicited as a Total Small Business Set-aside using Simplified Acquisition Procedures per FAR Subpart 13. The Small Business Size Standard for NAICS 721110 is $30.0 million. This requirement is for a firm-fixed price contract. The anticipated award date is on or about 11 July 2011. The government intends to award from this solicitation to the responsible vendor whose quote conforming to the solicitation provides the best value. The Period of Performance is forty-four (44) calendar days beginning 10 August 2011 through 23 September 2011. Along with your quote, please submit a COMPLETE copy of the Dining Menu that will be used to for the 44-day period that encompasses ALL Dining Requirements specifically outlined in paragraphs 3.12, 3.13, and 3.14. Refer questions to Susan Kreider, Contract Specialist at (757)628-4644 or Susan.A.Kreider@uscg.mil. Quotes must arrive no later than 1600 (Eastern Time) July 6, 2011. Quotations may be sent via the US Postal Service or hand delivered to: US Department of Homeland Security, US Coast Guard Surface Forces Logistics Center (SFLC-CPD-C&P1-PBPL), Attn: Susan Kreider, 300 E. Main Street, Suite 600, Norfolk, VA 23510. E-mailed and Faxed quotations will be accepted and are subject to the same rules as paper quotations. The telephone number for receiving facsimiles is (757) 628-4628. The Quotes for Work Item (including appropriate gratuities for Housekeepers and wait staff) should be broken downs as follows: 12 Breakfasts at quoted price of _____ times 43 days equals an amount of: tiny_mce_marker_________ 12 Lunches at quoted price of ____ times 43 days equals an amount of: tiny_mce_marker_________ 12 Dinners at quoted price of ____ times 43 day equals an amount of: tiny_mce_marker_________ 4 Double Rooms at quoted price of ____ times 43 days equals an amount of: tiny_mce_marker_________ 4 Single Rooms at quoted price of ____ times 43 days equals an amount of: tiny_mce_marker_________ For a total job cost of: tiny_mce_marker_________ Along with your quote, you must submit a COMPLETE copy of the Dining Menu that will be used to for the 44-day period that encompasses ALL Dining Requirements specifically outlined in paragraphs 3.1.2, 3.1.3, and 3.1.4. WORK ITEM 1: Provide Dining and Lodging 1. SCOPE 1.1 Intent. This work item describes the requirements for the Contractor to provide temporary dining and lodging for Coast Guard personnel. 1.2 Government-furnished property. None. 2. APPLICABLE DOCUMENTS None. 3. REQUIREMENTS 3.1 Dining and Lodging requirements. The Contractor shall provide quality temporary lodging for 13 Coast Guard personnel and healthy, appetizing, and nutritious dining (including wait staff gratuities) for 12 Coast Guard personnel within a 10-mile radius of the vessel's location in 242 Allens Avenue, Providence, RI 02905, during the Contract period of performance. Provide 4 single occupancy and 4 double occupancy rooms for Coast Guard personnel during the period specified in paragraph 3.1.1 below. 3.1.1 Commencement and completion. Dining shall commence with providing lunch on 10 August 11 and end with providing breakfast on 23 September 11. Use of lodging facilities shall begin on 10 August 11, at the lodging facility's normal check-in time; and end on 23 July 11, at the normal check-out time. 3.1.2 Breakfast. Each breakfast shall include: - A choice of two whole fresh fruits. - A choice of three fruit juices. - A choice of whole or low fat milk. - A choice of two cereals. - Eggs cooked to order. - Pancakes, French toast or waffles. - Bacon or another breakfast meat. - A choice of potatoes or grits. - A choice of toast or pastry. - A choice of coffee or tea. - Butter, margarine, syrup and jelly or jam. 3.1.3 Lunch & Dinner. Each lunch and dinner shall include: - A choice of three different hot entr'es. Entr'e choices shall vary in a manner not to repeat within a 3-day period. Daily entr'e choices shall include the following; - poultry - beef or pork - fish or shellfish. - A choice of soup or salad, with crackers and dressing. Soup choices shall not repeat within a 3-day period. - A choice of potatoes or pasta with accompanying sauces and gravies. - A choice of two vegetables. - Water and a choice of beverages. - A choice of breads; and a choice of butter or margarine. - A choice of three different desserts or whole fresh fruit. 3.1.4 Take-out Meals. The Contractor shall substitute carry-out meals for pick-up by Coast Guard personnel for breakfast, lunch or dinner when designated by the COTR. The Contractor shall coordinate pick up times and location with the COTR. Lunch carry-out meals shall include either hot meals as detailed in paragraph 3.1.3 or a box lunch which shall include: - A choice of sandwiches with three different options of deli meat on a choice of breads or wraps (including choice of condiments). - A bag of chips. - Potato, pasta or garden salad with dressing. - A choice of two desserts including fresh whole fruit as one option. - A choice of beverages. 3.2 Regulations and standards. All lodging facilities provided shall: 3.2.1 Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master List (see 4.1 (Hotel and Motel Fire Safety Act of 1990 (PL101-391))). 3.2.2 Meet, at a minimum, the requirements of two stars for a Mobil Travel Guide rating or two diamonds for an American Automobile Association (AAA) rating; and include free parking for 2 vehicles. Lodging will include daily cleaning, change of linen, and replenishment of toiletries (see 4.2 herein). NOTICE! The facilities provided must meet the requirements, at a minimum, but DO NOT actually have to be formally rated by either organization. 4. NOTES 4.1 Hotel and Motel Fire Safety Act of 1990 (PL101-391). Information on the Safety Act and the Master Hotel list can be found at http://www.usfa.fema.gov/applications/hotel/. 4.2 Rating criteria. Rating criteria can be found at the following websites: - AAA/CAA - http://www.aaanewsroom.net/Main.asp?CategoryID=9&SubCategoryID=22& Select "Diamond Ratings." - Forbes Travel Guide - http://www.forbestravelguide.com/ Select "Mobil Stars" then "Restaurant Stars" or "Lodging Stars." .gov/applications/hotel/. CONTRACT CLAUSES (1) FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (Feb1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at http://www.arnet.gov/far. (2) The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items (June 2008) applies. (3) FAR 52.212-2, Evaluation--Commercial Items (Jan 1999) Evaluation and Award: The government intends to award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation provides the best value to the government. (4) Quotes shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2011) (5) FAR 52.212-4 Contract Terms and Conditions - Commercial Items (Jun 2011) applies to this acquisition (6) The clause at FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2011) applies to this acquisition. The following FAR Clauses are applicable: FAR 52.219-6 Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C.644) FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (July 2010). FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246) FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2010) (38 U.S.C. 4212) FAR 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793) FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-41, Service Contract Act of 1965, as Amended (Nov 2007) FAR 52.222-50, Combating Trafficking in Persons (Feb 2009) FAR 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a - 10d). FAR 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). FAR 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) (31 U.S.C. 3332) FAR 52.233-3, Protest after Award (Aug 1996) (31 U.S.C. 3553) The provisions of paragraphs d and e are applicable to this contract. (7) FAR 52.222-42 - Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits 07041 - Cook I $12.12 - See below* 07042 - Cook II $14.25 - See below* 07070 - Dishwasher $9.51 - See below* 07260 - Waiter/Waitress $9.51 - See below* 11240 - Maid or Houseman $10.00- See below* 99050 - Desk Clerk $10.00 - See below* 99030 - Cashier $10.00 - See below* * Fringes are as follows: 1. Holidays: New Year's Day, Martin Luther King's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and Inauguration Day (when applicable). 2. Annual Leave: Two hours of annual leave each week for an employee with less than three years service; three hours of annual leave each week for an employee with three but less than fifteen years of service; and four hours of annual leave each week for an employee with fifteen or more years of service. 3. Sick Leave: Two hours of sick leave each week for all employees. 4. Life insurance, health insurance, workers' compensation, and Federal Insurance Compensation Act (for temporary employees) at 7 percent of basic hourly rate. 5. Retirement: 7.0 percent of basic hourly rates for employees hired through December 31, 1985. Retirement at 0.8 percent for employees hired on January 1, 1986, or after. 6. Medicare: 1.45 percent of basic hourly rates for all employees. 7. Social Security: 6.2 percent of basic hourly rates for employees hired on or after January 1, 1986, up to a maximum gross annual salary of $80,400. (End of clause) Department of Labor, Employment Standards Administration, Wage and Hours Division, Washington, D.C. 20210, Register of Wage Determinations Under the Service Contract Act, by direction of the Secretary of Labor, Division of Wage Determinations, Wage Determination No: 1996-0310, Revision No: 22, Date of Revision: 6/13/2011 State: Rhode Island, Areas: Rhode Island State Wide applies to this acquisition. Copies of this Wage Determination will be provided upon request. No other additional contractual terms and conditions are applicable. No Defense Priorities and Allocations System (DPAS) rating are assigned.