USNS LEWIS AND CLARK #4 AC EVAPORATOR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-11-T-7725, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53, effective 5 JULY 2011. NAICS code 333415 applies. This is a small business set-aside. Military Sealift Fleet Support Command (MSFSC), Norfolk, VA intends to award a firm fixed price purchase order for USNS LEWIS AND CLARK for the following services: The requested period of performance for the below service is 28 OCTOBER - 11 NOVEMBER 2011. STATEMENT OF WORK 1.0 ABSTRACT 1.1 This item repairing the No.4 AC Plant evaporator. 2.0 REFERENCE: None. 3.0 ITEM LOCATION/DESCRIPTION/PERFORMANCE PERIOD 3.1 Location/Quantity 3.1.1 Location: AMR. 3.1.2 Quantity: 43 ea evaporator tubes. 3.2 Item Description/Manufacturer's Data 3.2.1 York Marine AB Sweden, Liquid Chiller Unit, Unit designation: VSM 89, Reference No: 82430015-30. 3.3 Contractor Provided Material: SEE PARTS LIST 3.4 Performance Period/Location: 3.4.1 Performance Period: 28 Oct thru 11 Nov 2011 3.4.2 Performance Location: The USNS Lewis and Clark will be at NOB (Naval Operating Base), Norfolk, Virginia during the performance period. 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None. 5.0 NOTES: 5.1 Access to the base/ship will be in accordance with the MSFSC Base ship EPIC Access clause. 6.0 QUALITY ASSURANCE REQUIREMENTS: None additional. 7.0 STATEMENT OF WORK REQUIRED 7.1 Provide all material and labor to repair the #4 AC Unit Evaporator as follows: 7.1.1 Provide required number of YORK Sweden certified tech reps to perform the required work. Vendor shall determine how many tech reps will be required and include in their initial quote. 7.1.2 Disassemble evaporator and inspect the tubes for failure and bulging. Forty three (43) tubes have been reported as having bulges at the tube bundle. One of these tubes was reported as leaking and has been plugged. 7.1.3 Provide recommendation for extent of repairs. It is assumed that 43 each evaporator tubes must be replaced. 7.1.4 Repair evaporator including renewing 43 damaged tubes. 7.1.5 Renew one each chilled water evaporator rubber compensator, Dn 250. 7.1.6 Vendor shall provide all required parts and any special tooling required to accomplish repairs. A list of parts is included in paragraph 3. IMECO shall review this parts list during initial bid and determine if these parts are correct and if any additional parts are required. Any corrections or additional parts shall be included in the initial quote. 7.1.7 Reassemble evaporator in accordance with YORK SWEDEN Tech Rep's instructions. Renew all gaskets during reassembly. 7.2 Testing: 7.2.1 Perform Hydrostatic testing on chilled water side of evaporator. Test pressure shall be as per the YORK SWEDEN Tech Reps recommendation. 7.2.2 Perform pressure test on refrigerant side of evaporator. Test shall be in accordance with YORK SWEDEN Tech Rep's recommendations. 7.3 Preparation of Service Report: Provide Port Engineer with a service report outlining repair procedures and all material renewed with part #s. 7.4 Vendor shall provide the material, TECH REP services and, any special tooling required from YORK AB Sweden necessary to repair the #4 AC unit Evaporator. 8.0 GENERAL REQUIREMENTS: None additional. The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (over 30K) 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.215-5 Facsimile Proposals: +1 (555) 000-0000 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 252.204-7004 Required Central Contractor Registration. Alternate A; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 27 September 2011 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to contact@example.gov or faxed via +1 (555) 000-0000 Attn: Jim Van Natta. Please reference the solicitation number on your quote. MSFSC INVOICE INSTRUCTIONS FOR SHIPPING CHARGES At the time of invoice, a shipping receipt must be provided to substantiate shipping or freight charges greater than $25.00. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest evaluated price. SHIP & BASE ACCESS Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using "Request a Read Receipt" function and to confirm receipt of facsimile transmissions. Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required: 1. El Paso Intelligence Center (EPIC) personnel screening requirement 2. Base/Repair Facility Access Request 3. Vehicle Access Request 4. Ship Access List (vendor-provided) All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on "Contracts" in the upper right corner. "EPIC template" is under "Reference" subheading. Click on "Online Library of Common Documents" for all other forms. EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) MSFSC(underscore)EPIC(underscore)contact@example.gov and (CONUS West Coast and HI repairs) contact@example.gov. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSFSC of personnel who are denied access to the vessel. Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at contact@example.gov will be appreciated. RAPIDGate is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. +1 (555) 000-0000. RAPIDGate access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate badge is active for the specific facility and performance period in accordance with RAPIDGate User Agreement (http://www.RAPIDGate.com). Additional access permissions may be required such as Navy Base Point Loma "Enclave Access request form". Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms. Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.