This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulations (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 15B21525Q00000015 and this solicitation is issued as a Request For Quote (RFQ). Solicitation is for Third Quarter Subsistence, FY 2025 (Kosher, Meat, Frozen, and Dry). For a list, description and total quantities of all items refer to attached Standard Form 1449. Solicitation is a 100% small business set aside. Any quotes from large businesses will not be considered. The NAICS for this requirement is 311991. Terms of delivery are F.O.B. destination to: USP Canaan, 3057 Eric J. Williams Memorial Drive Waymart, PA 18472 Items will be awarded individually. More than one item may be awarded to one contractor. Evaluation Factors are price, past performance, lead time and technical. Venders who submit a quote concurs that delivery dates will be met, unless otherwise noted. Vendors should not quote on items which cannot be delivered for any reason. The Government reserves the right upon award to make a formal single award or multiple awards based on best value. The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, is considered to be the most advantageous to the Government. Past performance: A record of poor performance due to failure to deliver items within the expected delivery time period, requests to remove an item from a signed purchase order on previous awards, requests to disregard or cancel a signed purchase order, or poor quality may result in a poor performance rating. USP Canaan will award quoted items to vendors that have a high past performance record IAW FAR 13.106-2(4) (ii) regardless of the quotes with the lowest price. Quotes from vendors without poor past performance represent the best value when compared to any lower priced quote(s). DELIVERY REQUIREMENTS: Appointments MUST be made timely to ensure we have adequate spacing for the delivery. If you do not have a confirmed delivery appointment with Art Bronson or Ian Gelinger, your delivery may not be accepted. Delivery Contact Information is as followed: Art Bronson (
contact@example.gov) or Ian Gelinger (
contact@example.gov). Email is the preferred contact method however vendors may call their office at
+1 (555) 000-0000. Vendors (not Shipping Companies) must coordinate delivery appointments with the receiving Food Service warehouse staff. Hours for delivery are 6:30 AM - 1:00 PM (trucks must be at the institution no later than 1:00 pm to ensure proper time for unloading), Mon-Fri, first come first serve. No deliveries on weekends or federal holidays. All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. Any item out of date, will not be accepted. All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F. All canned goods must be delivered above 34 degrees F and not frozen. All frozen foods must be delivered at 0 degrees F or below. - Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications. Some items may require thawing and cooking to determine specifications compliance and product wholesomeness. Any product that indicates prior thawing will be refused. All certified religious diet items must be marked with USA Kosher Symbols on individual packages or the item will be refused. All Halal items must have the appropriate Halal symbol as well. All items must strictly be in compliance with listed USP Canaan specifications. Food Service Contractors have the responsibility of understanding these specifications. Items that fail to meet specifications will be refused. All items will be closely inspected. Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors expense within one (1) week of noncompliance notification. If the product is not picked up within one (1) week, it will be disposed of by warehouse staff. Unless otherwise stated within the specification of an item description in Section 2 of SF 1449, all dates for frozen food items must be delivered frozen and delivered before the best buy date, sell by date, use by date, best if used by date, or freeze by date on the label. Substitutions to specifications in line items are prohibited (ex., case counts). Changes to specifications will not be evaluated and therefore, not considered for award. The government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation. Do not change the case counts or the quote of the item will not be considered. The date and time for receipt of offers is March 7, 2025, at 5:00 PM EST. Quote must indicate Solicitation No. 15B21525Q00000015 time specified for receipt of quote, name, address and telephone number of quote, technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms. Quote must include acknowledgment of amendments, if any. Expected award date is on or before March 21, 2025. A Notice of Award will be created and posted on beta.sam.gov. Purchases in the amount of $10,000.01 and above will be made via purchase orders with payment by electronic funds transfer. Purchases in the amount of $10,000.00 and below will be made via a government purchase card. Quotes will be FOB DESTINATION with expected delivery from April 1, 2025, thru April 30, 2025. Any items shipped before or after the expected delivery dates will be returned at vendor's expense. Vendors shall submit signed and dated quotes to Joe Kozuch by email at
contact@example.gov and/or Chris Ficken by email at
contact@example.gov . Due to security considerations, do not send offers via U.S. mail. All offers shall be submitted on the SF1449. All pages of the solicitation, including the header page, all attachments and amendments (if any), must be submitted with your quote. THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE VENDOR: VENDOR'S UEI NUMBER VENDOR'S POINT OF CONTACT: VENDOR'S TELEPHONE & FAX NUMBER: VENDOR'S EMAIL ADDRESS: By submission of a quote, the vendor acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) at www.sam.gov prior to award, during performance and through final payment of any contract resulting from this solicitation. Vendor's Signature. The Administrative Contracting officer is Joseph Kozuch, Supervisory Contracting Specialist, telephone
+1 (555) 000-0000, email:
contact@example.gov .
