USTC Couples Retreat

The United States Transportation Command Chaplain Directorate is seeking qualified small business vendors to provide comprehensive lodging, parking, conference space, catering, and audiovisual support for a resiliency training retreat for military couples scheduled to take place from September 11 to September 13, 2026, in or near the Magnificent Miles area of Chicago, Illinois. This requirement is issued as a total small business set-aside under NAICS code 721110, meaning only small businesses certified by the SBA are eligible to respond. The solicitation, identified by number FA440726QBM03, was posted on July 17, 2026, with proposals due by 8:00 p.m. Eastern Time on July 30, 2026. All services must be delivered at the designated location in Chicago, with the contract performance managed through the Department of Defense office located at Scott Air Force Base, Illinois. Interested vendors must submit responses through the official SAM.gov portal and address all technical and administrative requirements outlined in the full solicitation package. Primary point of contact for inquiries is Seth Bayley, reachable at 618-256-3139 or seth.bayley@us.af.mil, with Robert Duffy available as a secondary contact at 618-256-1625 or robert.duffy.8@us.af.mil. The event requires a retreat-style environment tailored to support the emotional and psychological well-being of military couples, necessitating coordinated logistics including secure accommodations, on-site parking, functional meeting rooms, professionally managed catering services, and reliable audiovisual equipment. Bidders are expected to demonstrate experience in hosting similar events, ability to accommodate group dynamics, and familiarity with Department of Defense standards and protocols. Proposals must be complete, responsive, and submitted prior to the deadline to be considered for award.