J--UT - Bear River Migratory Bird Refuge - Preventive

This contract covers preventive maintenance services for HVAC systems at the Bear River Migratory Bird Refuge in Brigham City, Utah, under a firm-fixed-price structure with a base year and four optional one-year extension periods, totaling a potential five-year performance period from July 1, 2026, to June 30, 2031. The work requires quarterly maintenance visits on a comprehensive list of equipment including air-cooled chillers, boilers, air handling units, exhaust and supply fans, VAV boxes, and hydronic unit heaters, along with annual seasonal start-ups for heating and cooling systems. All maintenance must adhere strictly to manufacturer specifications and industry standards, with technicians required to be certified in EPA refrigerant handling and proficient in the Reliable Controls Studio 3 automation platform. The contractor must supply all labor, supervision, tools, equipment, and materials, and submit detailed electronic service reports after each visit, including annual start-up summaries. The contract is a total small business set-aside under NAICS code 238220, with offers evaluated based on technical approach, experience, past performance, and price, with pricing submitted via a prescribed schedule and including evaluation of all option years. Payment will be processed through the Invoice Processing Platform, with compliance required under the Service Contract Act wage determination 2015-6037 Revision N, and adherence to OSHA and EPA regulations. Offers must be submitted as a single PDF by June 8, 2026, and include a completed SF 1449, SAM UEI, Buy American certification, and narrative describing the technical approach. The Government will award without discussions, and offers must remain firm for 60 days. Performance will be assessed based on task completion, schedule adherence, report accuracy, and absence of safety violations or deficiencies, with nonconforming work subject to reperformance at no additional cost. All work must be conducted on-site during normal business hours, Monday through Friday, 8:00 a.m. to 4:30 p.m., with seasonal activities requiring prior coordination with the Government.