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Utility Billing Administration and Incode Integration Services

Active

State & Local

Response Deadline11/19/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Utility Billing Administration and Incode Integration Services subcontract involves providing specialized billing administration for prime contractors working on municipal projects for the City of Del Rio, Texas. The selected provider will manage the processing of water, sewer, refuse, and gas billing data, ensuring full compatibility with Tyler Technologies software. A critical component of the scope includes interfacing with Incode 9 and managing the technical migration to Incode 10 to maintain a seamless managed billing process. The contractor is responsible for delivering an integrated software interface and providing recurring reports regarding mailed bills and returned mail. This opportunity is categorized under NAICS code 541511, with a response deadline set for November 19, 2026. Performance of these services will take place within the city of Del Rio.

General Info

Utility billing administration and Incode software integration services for the City of Del Rio.

Agency

Texas → City of Del Rio

NAICS

541511 - Custom Computer Programming Services

Place of Performance

Del Rio, TX, USA

Set-Aside

NONE

Documents

This scope was carved out of R:2026-133.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

REQUEST FOR PROPOSALS FOR THIRD PARTY UTILITY BILLING FOR THE CITY OF DEL RIO

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Timeline

PostedOct 15

subcontract

Response DeadlineNov 19

Submission deadline

Response Deadline

11/19/2026, 08:00:00 PM UTCin 25 days

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Organization & Contact Information

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AgencyTexas → City of Del Rio

ContactsNo contacts available

OfficeN/A

Organization / AgencyTexas → City of Del Rio

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs utility billing administration for prime contractors on City of Del Rio municipal projects. Interfaces with Incode 9 and manages migration to Incode 10 to process water, sewer, refuse, and gas billing data. Provides recurring reporting on bills mailed and returned mail. Requires compatibility with Tyler Technologies software. Delivers a managed billing process and integrated software interface.

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More opportunities from Texas → City of Del Rio

Same awarding agency

Utility Bill Printing and Direct Mail FulfillmentThis subcontract for the City of Del Rio involves providing comprehensive printing and direct mail fulfillment services for municipal utility bills. The selected provider will manage a five-cycle monthly mailing schedule covering water, sewer, refuse, and gas services, which includes the insertion of variable-sized notices and the management of returned mail reporting. To successfully execute this contract, the provider must possess high-volume industrial printing and enveloping equipment to ensure the efficient delivery of all utility bills. Interested parties should note that the response deadline is November 19, 2026, with performance taking place in Del Rio, Texas.

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REQUEST FOR PROPOSALS FOR THIRD PARTY UTILITY BILLING FOR THE CITY OF DEL RIO

Solicitation # R:2026-133

The City of Del Rio is soliciting proposals under RFP R:2026-133 for a third-party vendor to manage utility billing for water, sewer, refuse, and gas services for residential and commercial customers. The selected vendor will be responsible for printing and mailing bills according to the City's established monthly cycles, with a specific requirement to interface with Incode 9 and support the migration to Incode 10 in November 2026. The contract consists of an initial three-year term with two optional one-year renewals. Proposals must be submitted by November 19, 2026, at 2:00 PM CST, and must include a technical proposal and a separate sealed price form. Evaluation is based on a 100-point scale considering experience, personnel qualifications, billing procedures, reporting capabilities, and cost structure. Award finalists may be required to undergo interviews and submit a Best and Final Offer. Compliance requirements include adherence to the Davis-Bacon Act for prevailing wages, the Immigration and Nationality Act, and Texas state laws regarding the boycott of Israel. Additionally, vendors must provide a Proposal Affidavit, Form W-9, and certifications regarding debarment and suspension. All invoices are to be submitted electronically to the City's accounts payable department.

Document Preparation Services

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