V--AWARD_ NON-EMERGENCY AMBULANCE SERVICES PERIOD OF PERFORMANCE 1 DEC 2014 - 30 SEPT 2015 PLUS OPTIONS

COMBINED SYNOPSIS / SOLICITATION VA246-14-Q-0762 NON-EMERGENCY AMBULANCE SERVICES - HAMPTON VETERANS AFFAIRS MEDICAL CENTER This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested, and a written solicitation will not be issued. Quotes shall reference VA246-14-Q-0762. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76, dated 25 August 2014. The Network Contracting Office 6 - SAO East intends to award a firm-fixed-price contract for Non-Emergency Ambulance Services for the Hampton VA Medical Center in Hampton, Virginia. This procurement is being conducted under the Subpart 13.5 test program and simplified acquisition procedures apply. The intent is to award a one-year base contract with two additional one-year option periods. The option periods may be exercised at the discretion of the Government. The North American Industrial Classification System (NAICS) code for this procurement is 621910 with a small business size standard of $14.0 million. This procurement is unrestricted and all eligible offerors may submit quotes. All offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. Questions concerning this solicitation shall be addressed to Karis Williams, Contract Specialist, e-mail contact@example.gov and Alternate Point of Contact Roslyn Patrickson at contact@example.gov. All questions or inquiries must be submitted in writing no later than 4:30 P.M. Eastern Standard Time on August 27, 2014. No phone calls will be accepted. Any amendments to this RFQ will ONLY be available on the Federal Business Opportunities website (www.fbo.gov). The Government will award a contract resulting from this RFQ to the responsible offeror whose quote will be most advantageous to the Government, price and other factors considered. Offer shall not exceed 25 typed pages, size 8.5 x 11, 12 Font, to include attachments. Offers exceeding page limitations will not be evaluated. Quotes are due by 9:00 AM Eastern Standard time on September 5, 2014. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via e-mail to contact@example.gov. Attachments: Questions & Answers 1-5 SCHEDULE OF SERVICES The contractor shall be responsible for all supervision, tools, equipment, labor, and materials necessary to provide non-emergency ambulance services in accordance with the terms and conditions herein. Contractors shall quote prices for all of the following Contract Line Item Numbers: Base Year: 1 October 2014 - 30 September 2015 Line Item Service Description Estimated Quantity Unit Unit Price Total Price 0001 BASIC LIFE SUPORT AMBULANCE (BLS) SERVICES 0001AA BLS: Any trip within twenty-five (25) Miles from the Hampton VAMC. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 940 Trip $ $ 0001AB BLS: One-way trip from Hampton VAMC to VAMC, 1201 Broad Rock Blvd., Richmond, VA 50 Trip $ $ 0001AC BLS: One-way trip from Hampton VAMC to VAMC, 1970 Roanoke Blvd., Salem, VA 8 Trip $ $ 0001AD BLS: One-way trip from Hampton VAMC to Asheville VAMC, 1100 Tunnel Road, Asheville, NC 2 Trip $ $ 0001AE BLS: One-way trip from Hampton VAMC to Durham VAMC, 508 Fulton Street, Durham, NC 6 Trip $ $ 0001AF BLS: One-Way trip from Hampton VAMC to CBOC Elizabeth City, 1845 West City Drive, Elizabeth City, NC 6 Trip $ $ 0001AG BLS: Any trip within twenty-five (20) Miles from the CBOC at 244 Clearfield Avenue, Virginia Beach, Virginia. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 10 Trip $ $ 0001AH BLS: Rate per mile beyond 25 mile radius 10,000 Mile $ $ 0001AI Wait times hours (when required ) 45 Hours $ $ 0002 ADVANCED LIFE SUPPORT AMBULANCE SERVICES (ALS) 0002AA ALS: Any trip within twenty-five (25) Miles from the Hampton VAMC. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 500 Trip $ $ 0002AB ALS: One-way trip from Hampton VAMC to VAMC, 1201 Broad Rock Blvd., Richmond, VA 80 Trip $ $ 0002AC ALS: One-way trip from Hampton VAMC to VAMC, 1970 Roanoke Blvd., Salem, VA 10 Trip $ $ 0002AD ALS: One-way trip from Hampton VAMC to Asheville VAMC, 1100 Tunnel Road, Asheville, NC 10 Trip $ $ 0002AE ALS: One-way trip from Hampton VAMC to Durham VAMC, 508 Fulton Street, Durham, NC 5 Trip $ $ 0002AF ALS: One-way trip form Hampton VAMC to CBOC Elizabeth City, NC, 1845 West City Drive, Elizabeth City, NC 27090 10 Trip $ $ 0002AG Mileage Charge beyond 25 miles (Shall be for loaded miles and one way only) 10,000 Mile $ $ 0002 AH Critical Care Transport (by Ground) 10 Trip $ $ 0002AI Oxygen per patient 500 Each $ $ 0002AJ Cardiac Monitor, Pulse Oximetry, IV Solutions, Glucometer (per patient) 800 Each $ $ 000AK Wait times hours (when required ) 10 Hours $ $ 0002AL No Load (occurs when service is requested, contractor responds, but patient is not transported). 8 Trip $ $ 0003 Tolls (One-Way Only) Not-To-Exceed Lot $ 1,000 $ 1,000 Base Year Total Price: $ Option Year: 1 October 2015 - 30 September 2016 Line Item Service Description Estimated Quantity Unit Unit Price Total Price 1001 BASIC LIFE SUPORT AMBULANCE (BLS) SERVICES 1001AA BLS: Any trip within twenty-five (25) Miles from the Hampton VAMC. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 940 Trip $ $ 1001AB BLS: One-way trip from Hampton VAMC to VAMC, 1201 Broad Rock Blvd., Richmond, VA 50 Trip $ $ 1001AC BLS: One-way trip from Hampton VAMC to VAMC, 1970 Roanoke Blvd., Salem, VA 8 Trip $ $ 1001AD BLS: One-way trip from Hampton VAMC to Asheville VAMC, 1100 Tunnel Road, Asheville, NC 2 Trip $ $ 1001AE BLS: One-way trip from Hampton VAMC to Durham VAMC, 508 Fulton Street, Durham, NC 6 Trip $ $ 1001AF BLS: One-Way trip from Hampton VAMC to CBOC Elizabeth City, 1845 West City Drive, Elizabeth City, NC 6 Trip $ $ 1001AG BLS: Any trip within twenty-five (20) Miles from the CBOC at 244 Clearfield Avenue, Virginia Beach, Virginia. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 10 Trip $ $ 1001AH BLS: Rate per mile beyond 25 mile radius 10,000 Mile $ $ 1001AI Wait times hours (when required ) 45 hours $ $ 1002 ADVANCED LIFE SUPPORT AMBULANCE SERVICES (ALS) 1002AA ALS: Any trip within twenty-five (25) Miles from the Hampton VAMC. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 500 Trip $ $ 1002AB ALS: One-way trip from Hampton VAMC to VAMC, 1201 Broad Rock Blvd., Richmond, VA 80 Trip $ $ 1002AC ALS: One-way trip from Hampton VAMC to VAMC, 1970 Roanoke Blvd., Salem, VA 10 Trip $ $ 1002AD ALS: One-way trip from Hampton VAMC to Asheville VAMC, 1100 Tunnel Road, Asheville, NC 10 Trip $ $ 1002AE ALS: One-way trip from Hampton VAMC to Durham VAMC, 508 Fulton Street, Durham, NC 5 Trip $ $ 1002AF ALS: One-way trip form Hampton VAMC to CBOC Elizabeth City, NC, 1845 West City Drive, Elizabeth City, NC 27090 10 Trip $ $ 1002AG Mileage Charge beyond 25 miles (Shall be for loaded miles and one way only) 10,000 Mile $ $ 1002 AH Critical Care Transport (by Ground) 10 Trip $ $ 1002AI Oxygen per patient 500 Each $ $ 1002AJ Cardiac Monitor, Pulse Oximetry, IV Solutions, Glucometer (per patient) 800 Each $ $ 100AK Wait times hours (when required ) 10 Hours $ $ 1002AL No Load (occurs when service is requested, contractor responds, but patient is not transported). 8 Trips $ $ 1003 Tolls (One-Way Only) Not-To-Exceed Lot $ 1,000 $ 1,000 Option Year 1 Total Price: $ Option Year: 2 October 2016 - 30 September 2017 Line Item Service Description Estimated Quantity Unit Unit Price Total Price 2001 BASIC LIFE SUPORT AMBULANCE (BLS) SERVICES 2001AA BLS: Any trip within twenty-five (25) Miles from the Hampton VAMC. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 940 Trip $ $ 2001AB BLS: One-way trip from Hampton VAMC to VAMC, 1201 Broad Rock Blvd., Richmond, VA 50 Trip $ $ 2001AC BLS: One-way trip from Hampton VAMC to VAMC, 1970 Roanoke Blvd., Salem, VA 8 Trip $ $ 2001AD BLS: One-way trip from Hampton VAMC to Asheville VAMC, 1100 Tunnel Road, Asheville, NC 2 Trip $ $ 2001AE BLS: One-way trip from Hampton VAMC to Durham VAMC, 508 Fulton Street, Durham, NC 6 Trip $ $ 2001AF BLS: One-Way trip from Hampton VAMC to CBOC Elizabeth City, 1845 West City Drive, Elizabeth City, NC. 6 Trip $ $ 2001AG BLS: Any trip within twenty-five (20) Miles from the CBOC at 244 Clearfield Avenue, Virginia Beach, Virginia. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 10 Trip $ $ 2001AH BLS: Rate per mile beyond 25 mile radius. 10,000 Mile $ $ 2001AI Wait times hours (when required ) 45 hours $ $ 2002 ADVANCED LIFE SUPPORT AMBULANCE SERVICES (ALS) 2002AA ALS: Any trip within twenty-five (25) Miles from the Hampton VAMC. Includes arrival and acceptance of patient at point of departure and delivery of patient to destination. 500 Trip $ $ 2002AB ALS: One-way trip from Hampton VAMC to VAMC, 1201 Broad Rock Blvd., Richmond, VA 80 Trip $ $ 2002AC ALS: One-way trip from Hampton VAMC to VAMC, 1970 Roanoke Blvd., Salem, VA 10 Trip $ $ 2002AD ALS: One-way trip from Hampton VAMC to Asheville VAMC, 1100 Tunnel Road, Asheville, NC 10 Trip $ $ 2002AE ALS: One-way trip from Hampton VAMC to Durham VAMC, 508 Fulton Street, Durham, NC 5 Trip $ $ 2002AF ALS: One-way trip form Hampton VAMC to CBOC Elizabeth City, NC, 1845 West City Drive, Elizabeth City, NC 27090 10 Trip $ $ 2002AG Mileage Charge beyond 25 miles (Shall be for loaded miles and one way only) 10,000 Mile $ $ 2002 AH Critical Care Transport (by Ground) 10 Trip $ $ 2002AI Oxygen per patient 500 Each $ $ 2002AJ Cardiac Monitor, Pulse Oximetry, IV Solutions, Glucometer (per patient) 800 Each $ $ 200AK Wait times hours (when required ) 10 Hours $ $ 2002AL No Load (occurs when service is requested, contractor responds, but patient is not transported). 8 Trips $ $ 2003 Tolls (One-Way Only) Not-To-Exceed Lot $ 1,000 $ 1,000 Option Year 2 Total Price: $ Total Contract Price (Base + Option Years): $ The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses are applicable to this acquisition and are available for view at: http://www.acquisition.gov/far/index.html and http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm FAR Provisions: 52.204-7 System for Award Management (JUL 2013) 52.209-5 Certification Regarding Responsibility Matters (APR 2010) 52.209-7 Information Regarding Responsibility Matters (JUL 2013) 52.212-1 Instructions to Offerors- Commercial Items (JUL 2013) 52.212-2 Evaluation-Commercial Items (JAN 1999) The Government will award a firm fixed priced contract to the responsible offeror whose offer, conforming to the requirements in this request for proposal, will be most advantageous to the Government, price and other factors considered. A best value award will be made based on the following factors: Technical /Management Approach, Past Performance, Socio-Economic Status and Usage, and Price. Offeror must demonstrate their ability to meet these factors with their offer in accordance with Paragraphs 1-5 below. Offers must meet the minimum qualifications below in order to be evaluated. All evaluation factors other than Price, when combined, are considered significantly more important than price, based on the following: 1. Licenses - Offeror shall provide their North Carolina and Virginia State Emergency Service provider license or demonstrate their ability to obtain such licenses prior to contract performance. 2. Certifications - Offeror shall provide the appropriate certifications for Basic Life Support and Advanced Life Support transportation prior to contract performance. Certification shall include Emergency Medical Technician and Emergency Medical Technician Enhance certifications. 3. Vehicles - Offeror shall validate their ability to furnish four Class B Emergency Medical Services vehicles for Basic Life Support service and two Class C Emergency Medical Services vehicles for Advanced Life Support service in accordance with 1C, 8A and 8B of the Statement of Work (SOW). 4. Response Time - Offeror shall demonstrate their ability to provide a one hour response time in accordance of 1H of the Statement of Work. Additionally, offerors shall provide the name of the ambulance transport company that the offeror intends to utilize if delays occur. The company provided shall meet all requirements outlined in the Statement of Work. 5. Past Performance - a. Offerors must provide a minimum of three (3) identified references when submitting their quote. Emphasis will be on recent, relevant past performance. Recent is defined as work performed within the last three years. Relevant is defined as work similar in size and scope of the work described in the Statement of Work (SOW). Since the Government may not necessarily interview all of the sources provided by the offerors, offeror must explain the relevance of the data provided for each reference. Offerors are reminded that the Government may elect to consider data obtained from other sources. b. Offerors are also required to show proof that they submitted a minimum of three (3) past performance surveys to identified references, to be provided to the Contracting Office by the solicitation closing date. This is based on recent and relevant work as described in the previous paragraph (5a). Evaluators may validate the information on past performance surveys, by contacting the points of contact directly via email or by phone. POC information should be documented on the PPS, and be available upon request. Offerors with no relevant past performance or whom information is not available, shall not be evaluated favorably or unfavorably on past performance. FAR Provisions: 52.212-3 Certifications and & Representations (NOV 2013) 52.217-5 Evaluation of Options (JUL 1990) 52.233-2 Service of Protest (SEP 2006) VAAR Provisions: 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) 852.233-71 Alternative Protest Procedure (JAN 1998) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.270-1 Representatives of Contracting Officers (JAN 2008) 852.273-74 Award Without Exchanges (JAN 2003) FAR Clauses: 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (SEP 2013) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.212-4 Contract Terms and Conditions- Commercial Items (SEP 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (SEP 2013) - 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013) - 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (AUG 2013) - 52.222-3 Convict Labor (JUN 2003) - 52.222-19 Child Labor - Cooperation with Authorities and Remedies (MAR 2012) - 52.222-21 Prohibition of Segregated Facilities (FEB 1999) - 52.222-26 Equal Opportunity (MAR 2007) - 52.222-35 Equal Opportunity for Veterans (SEP 2010) - 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) - 52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (SEP 2009) - 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) - 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (JUL 2013) 52.216-18 Ordering (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 October 2014 through 30 September 2017. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 52.216-19 Order Limitation (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $5, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of $500,000; (2) Any order for a combination of items in excess of $1,200,000; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-21 Requirements (Oct 1995) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 September 2017. 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. 52.217-9 Option to Extend Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within no later than 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years six months. 52.232-19 Availability of Funds for the Next Fiscal Year 52.233-2 Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from 100 Emancipation Drive, Attn: CAS, Hampton, VA 23667. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. 52.232-40 Providing Accelerated Payment to Small Business Subcontractors (DEC 2013) 52.237-3 Indemnification and Medical Liability Insurance (JAN 2008) 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR Clauses: 852.203-70 Commercial Advertising (JAN 2008) 852.203-71 Display of Department of Veterans Affairs hotline poster. 852.219-9 VA Small Business Subcontracting Plan Minimum Requirements (DEC 2009) 852.228-71 Indemnification and Insurance (JAN 2008) 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.237-7 Contractor Responsibilities (APR 1984)