V -- OVERSEAS AND STATESIDE LOGISTICS AND CONFERENCE SUPPORT SERVICES FOR COMMERCIAL LAW DEVELOPMENT PROGRAM II

The purpose of this amendment is to update section G.3 entitled Invoice Instructions and to respond to vendor questions. G.3 Invoice Instructions a. The Contractor shall submit only one invoice for each task. Invoice shall be submitted within 30 days of completion of each task. In certain circumstances, where a task order project may extend for a period of more than 90 days, the contractor may submit invoices monthly with consent from the Contracting Officer or Ordering Official. The Contractor shall submit accurate and complete invoices that include one copy of receipts for all expenditures and subcontractor costs. If the Contractor is unable to gather all the receipts for expenditures and subcontractor costs within this 30-day timeframe, the Contractor shall report to the COTR the outstanding balance and reason for the delay. The Contractor shall submit one original invoice, one invoice copy, and another invoice copy that includes the back-up documentation to verify expenditures. Invoices shall be formatted in accordance with the invoice sample provided in Attachment A. Contractor should note that payment for each invoice may take up to 30 days from the approval date of the invoice. b. A proper invoice must include the name and address of the Contractor; the contract number; task order number; description, quantity, unit price of the services performed on an itemized basis; shipping and payment terms; name and address of the Contractor official whom payment is to be sent; name, title, phone number, and mailing address of person to notify in the event of a defective invoice; and your Taxpayer Identification Number (TIN). If the invoice does not comply with these requirements, the COTR will return it within 7 days after receipt with the reasons why it is not a proper invoice. The Contractor shall submit a SF-1034, Public Voucher for Purchases and Services Other Than Personal with each invoice. The SF-1034 can be located on the GSA Forms Library website: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF The Contractor must demonstrate maximum practicable competition for each Other Direct Cost (ODC). Invoice shall be submitted to the National Institute of Standards and Technology (NIST) at the following address: NIST Financial Services Division Building 101 Room A-836 Mail Stop 3752 100 Bureau Drive Gaithersburg, MD 20899 Responses to Vendor Questions Question 1: The original RFP limited the Technical Volume to 20 pages. This limitation was not stated in the updated RFP. Does this mean that there are now no page limits? The previous Section L also included other requirements such as double spaced text, etc. which are not included in the June 13 update. Answer 1: See amendment 3 to the solicitation. Question 2: Will DoC accept contract references where work was performed as a subcontractor to a U.S. Government Prime Contractor? Answer 2: Yes, see solicitation page 32, Section L5(b)(2)(B)(2)(a) Question 3: Section G, Paragraph b requires proof that at least three estimates were obtained for all ODCs in order for them to be reimbursed. Will exceptions be made in situations where materials must be procured in-country and there may only be a single vendor or supplier? Does this requirement also apply to travel (airfare, lodging, etc.)? Answer 3: See solicitation amendment 4. The Contractor must demonstrate maximum practicable competition for each Other Direct Cost (ODC). Question 4: What is the approximate split between interpretation hours in the U.S. vs. overseas locations? Answer 4: Most of the interpretation will be done overseas. DOC offices typically use the Department of State for translating here in the U.S. Question 5: What is the purpose of the - English Interpreter? We consider this to mean a native English speaker who interprets primarily from a foreign language to English. If this is the intent, what specific languages will require interpretation into English? Answer 5: All of the languages listed in the solicitation may be required. Question 6: The RFP includes a requirement to provide a Jr. and Sr. Legal Analyst. How will these individuals interact with the other contract legal advisors and is it anticipated that they will work at the contractor's facility in the U.S. or at one of the current (or future) overseas operating locations? Answer 6: These are the two categories for legal advisors. They will work off-site in the U.S., at CLDP's offices for meetings and consultations and in the host countries as projects are outlined. It should be expected that most of the work (approximately 75%) will be done overseas. Question 7: Can you tell me if this has been awarded? What company was awarded the contract? We are interested in offering contracting services to the winner of this contract. Answer 7: Once an award is made, notice of award will be posted to FedBizOpps. Question 8: Do you know how much the contract is worth? Answer 8: No. Question 9: Would you consider our hotel for a lodging option? Answer 9: The DOC will not award by line item. Per Section L of the solicitation, we reserve the right to make multiple contract awards. The successful offeror(s) must be able to fully accomplish all requirements of this contract.