V225--Ambulance Service | Follow on Base 3 | Start: 3/1/26

This solicitation, issued by the Department of Veterans Affairs Network Contracting Office 10 (NCO-10), requests quotations for ambulance services under Request for Quotation (RFQ) number 36C25026Q5521. The procurement is a total small business set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and falls under NAICS code 621910 (Ambulance Services) with a size standard of $22.5 million. The contract is intended to provide both Basic Life Support (BLS) and Advanced Life Support (ALS) ambulance transport services primarily for the Dayton VA Medical Center and affiliated sites within VISN 10, including multiple VA medical facilities and community-based outpatient clinics across Ohio, Indiana, and Michigan. The base performance period is set to begin March 1, 2026, through October 31, 2026, with at least one optional ordering period extending through October 31, 2027. The procurement follows FAR subpart 12.202 procedures for commercial acquisitions and incorporates provisions and clauses current through Federal Acquisition Circular 2024-05. The contract requires strict compliance with performance standards such as a 97% on-time pick-up rate and 95% invoice accuracy, monitored via a Quality Assurance Surveillance Plan (QASP). Contractors must provide timely incident reporting and comprehensive monthly invoicing including clinical documentation. The service provider must adhere to the Department of Labor Service Contract Act wage determinations specific to the contract’s geographic region and comply with FAR 52.219-14 regarding limitations on subcontracting. The solicitation enforces data security requirements consistent with HIPAA regulations, mandating safeguards for individually identifiable health information, immediate breach reporting, and potential liquidated damages for data breaches. Security clearances and background checks are required for personnel accessing VA systems, and contractors must maintain required insurance and training certifications. Offers must be submitted electronically by December 23, 2025, addressed to the Contracting Officer, Robert Bolcavage, with all required certifications, size status confirmations, and representations included. The award will be based on a best-value trade-off evaluation considering technical acceptability, past performance (assessed via a detailed questionnaire), and price. Pricing schedules specify base rates, mileage charges, and wait times for BLS and ALS services, but monetary values are left blank for offerors to propose. Payments are processed through the VA Electronic Invoice Presentment and Payment (EIPP) system using Electronic Funds Transfer (EFT). Overall, this contract establishes a structured framework for reliable ambulance