V225--Martinsburg VAMC Ground Ambulance Transportation

The Martinsburg VA Medical Center is seeking ground ambulance transportation services under a five-year, commercial firm fixed-price, single-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a cumulative contract ceiling of $2.5 million for the period from December 1, 2025, to November 30, 2030. The current incumbent performing these services is Patient Transportation Inc., based in Martinsburg, West Virginia. The contract is historically set aside for small business participation and encompasses an extensive service area, including multiple counties in West Virginia, Maryland, Virginia, Pennsylvania, and certain out-of-catchment hospitals such as Baltimore and DC VAMCs, Walter Reed, and INOVA. Annually, the number of trips has varied, with 364 in FY23, 534 in FY24, and 406 projected for FY25. The contractor must be prepared to fulfill up to four simultaneous transportation requests at any given time, including weekends and holidays, with no reduction in requirement during off-peak periods. The services may involve patient pickups from private residences, nursing or rehab facilities, VA and community hospitals, and must comply with relevant county, state, and federal regulations for licensing and insurance in all jurisdictions served. An onsite coordinator at the VAMC is not required, and operational flexibility in vehicle deployment is expected based on varying transport needs and destinations. Stretcher transports, highlighted throughout the solicitation, refer to non-emergent, bed-bound patient movements that do not require ambulance-level care.