Vaux School Chemical Water Treatment Services RFP

The Philadelphia Housing Authority is soliciting proposals under solicitation P-005531 for chemical water treatment services at the Vaux School and other designated sites in Pennsylvania. The scope of work includes providing all labor, equipment, and supplies for the technical service and analysis of chilled water systems, steam boilers, hot water boilers, and heating hot water closed loops. The contractor is responsible for monitoring and calibrating automatic chemical feed and water softener equipment, supplying necessary chemicals and reagents, and providing laboratory assistance for biological and corrosion analysis. Key deliverables include at least one service visit per month, electronic reports submitted within three days of each visit, and eight-hour notification for abnormal operating conditions. Additionally, the vendor must provide four hours of personnel training twice a year and hold quarterly management meetings. The contract will be awarded to the responsible offeror determined to be most advantageous based on cost, price, and other factors. Evaluation criteria include a past performance survey focusing on quality of service, cost control, timeliness, business relations, and customer satisfaction. Applicants must provide evidence of good standing in Pennsylvania, professional certifications, and a detailed performing plan. Proposals must be submitted electronically via the Euna portal or physically to the PHA Contracts Department by the specified deadline. Payment is processed monthly via itemized invoices, with the option for electronic funds transfer. The agreement incorporates HUD standard terms and conditions, including cost allowability per FAR Part 31 and OMB Circulars.