Vehicle Maintenance Shop, Kadena Air Base

PRE-SOLICITATION NOTICE

W912HV27RA001

ARMY AIR DEFENSE ARTILLERY VEHICLE MAINTENANCE SHOP

KADENA AIR BASE, OKINAWA, JAPAN

Introduction: 

The U.S. Army Corps of Engineers, Japan District (POJ), Okinawa Area Office (OAO) is providing a Pre-Solicitation notice pursuant to Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) 5.101(a) for an upcoming Request for Proposal (RFP). This notice is not a solicitation.

*SITE VISIT:

(a) An organized site visit has been scheduled:

(i)         19 October 2026 at 9:30 a.m. Japan Standard Time (JST)

(ii)        Location: Meet at building 4040 on Kadena Air Base, Okinawa, Japan (see attached map). All attendees with base passes may proceed directly to the project site to sign-in.

(iii)       Submit the names of all attendees via email to the following two (2) Points of Contact (POCs). The attendee no later than 1 October 2026 at 12:00 pm, JST list shall include full name, company name, email address, phone number, and whether temporary base access is required (see section (b)) below if temporary base access is required). This information must be provided in advance to ensure access to the military base.

(iv)       Vehicle Information: Make, Model, Color, and License plate (for rental cars write "Rental car")

(v)        If there is a change in a POC list after 1 October 2026, please provide that as soon as possible.

Primary POC: Terry Schlautman, Project Manager

Telephone: 081-98-970-9269

Email: Terry.P.Schlautman@usace.army.mil

Alternate POC: Jihye Park

Telephone: 098-970-9391

Email: jihye.park@usace.army.mil

(b) Participants requiring base escort to Kadena Air Base

Submit the names of all attendees via email to the POC above no later than 1 October 2026 at 12:00 PM, JST. List shall include full name of person, company name, email address, Phone number, citizenship, gender, country of birth, date of birth, and ID number.  This information must be provided in advance to ensure access to the military base. If there is a change in a POC list after October 2026, please provide that as soon as possible.

(i) Acceptable ID number for Japanese citizens are Passport, My Number, or Driver’s license.  Acceptable ID number for Non-Japanese citizens are  Passport with valid landing permission or Japan Residence Card.  US citizens must additionally provide their Social Security Number.  Please provide a scanned copy of the ID being used.

(ii) Attendees requiring a base escort shall meet at 9:00 JST at the Gate 1 Visitor Control Center. Required documentation for base escort on the day: Valid Picture Identification (ID). Valid IDs are required for entry onto all Military Installations in Okinawa, Japan. Driver's License, Passport or My Number Card (with photograph) are considered valid picture IDs. Once a base pass is issued, USACE personnel will escort attendees directly to the site. All attendees are expected to exit the base immediately following the site

(iii) For registration after 1 October 2026, contact the POCs. Late registration for those requiring temporary base passes will require registering on the day of the site visit and may result in missing part of the site visit while undergoing the registration process.

PROJECT INFORMATION:

Project Title: Army Air Defense Artillery (ADA) Vehicle Maintenance Shop (VMS), Kadena Air Base

Project Location: Okinawa, Japan

Product Service Code (PSC): Y1AZ – Construction of Other Administration Facilities and Service Buildings

NAICS Code:  236220 – Commercial and Institutional Building Construction

Estimated Project Magnitude: Between ¥15,000,000,000 and ¥30,000,000,000

Construction Type: Design-Bid-Build (DBB) Construction

Period of Performance: 1,260 calendar days

Projected Solicitation Issue: October 2026

Projected Proposal Due Date: February 2027

Anticipated Contract Award: September 2027

Project Description: This project will provide a VMS (36,000 square feet) and associated facilities. The work includes demolition of existing structures. The primary facilities include the VMS, unit supply storage building, special foundations, organizational storage building, petroleum, oil and lubricant (POL) and hazardous waste storage buildings, wash platform, organizational vehicle parking, supply support storage shed, water storage tank, swing space, cybersecurity and antiterrorism/force protection (AT/FP) measures, building information systems, fire protection and alarm systems, intrusion detection system (IDS) installation, and energy monitoring control systems (EMCS) connection. Supporting facilities include site development, utilities and connections, storm drainage, paving, parking, walkways, lighting, information systems, landscaping and signage. Heating and air conditioning will be provided by a self-contained system. The project involves significant earthwork and sequential construction project management.

SOLICITATION INFORMATION:

1. The Government anticipates an issuance of the RFP utilizing the Best Value Trade Off (BVTO) Source Selection as described in RFO 15.103-1.  Please see the attached draft Section 00 22 00 Instructions to Offerors Supplement (Evaluation Criteria), Drawings, and Specifications for further information. Documents are likely to change; reference only the final solicitation with attachments, drawings and specifications once they are issued in PIEE.
2. All interested companies shall be actively registered in the SAM database in order to be eligible for award of Government contracts. Information on registration and annual confirmation requirements may be found at http://www.sam.gov. For a Joint Venture, the Joint Venture as an independent entity must be registered in SAM as such.
3. All solicitation documents, drawings, and specifications will be posted on the Procurement Integrated Enterprise Environment (PIEE) with notice on System for Award Management (SAM) when issued. Interested vendors are responsible for monitoring PIEE/SAM websites for issuance of the solicitation and/or amendments.  It is recommended that contractors create their PIEE Solicitation Module account as soon as possible and not wait for the proposal due date, as access may take time. The following information is provided for reference.

   • Step 1: Complete vendor registration on https://piee.eb.mil/.  Instructions for registration can be found through: https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml  

   • Step 2: Upload offer in the Solicitation Module through https://piee.eb.mil/ .  Instructions for uploading an offer can be found through: https://pieetraining.eb.mil/wbt/sol/documents/Proposal_Manager_Functions.pdf

4. Firms which have not done business with U.S. Army Corps of Engineers, Japan Engineering District, are requested to visit the following website:  https://www.poj.usace.army.mil/Business-With-Us/ for general information.
5. Only local sources will be considered under this solicitation.  Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [For a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or, in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and authorized (i.e. licensed and registered) to perform construction in Japan. Specifically, a prospective offeror must be duly authorized to operate and conduct construction business in Japan and must fully comply with all applicable laws, decrees, labor standards, and regulations of Japan during the performance of the resulting contracts.
6. In addition, offerors must possess a Japanese civil construction (doboku isshiki koji) license or Japanese architectural construction (kenchiku isshiki koji) license by the proposal due date and time. The U.S. Government will verify that the offeror has the license through the Ministry of Land, Infrastructure, Transport and Tourism (MLIT) website at https://etsuran2.mlit.go.jp/TAKKEN. It is the responsibility of the offeror to ensure that it has the license (Japanese civil construction or Japanese architectural construction), and that it is accurately shown on the MLIT website, by the proposal due date and time.  Failure to comply with this requirement will be cause for rejection of your offer.
7. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the US-Japan Status of Forces Agreement (SOFA) to U.S. contractors normally resident in the United States; nor will the U.S. Government certify employees of such contractors as “Members of the Civilian Component” under Article I(b) of the SOFA.

Contracting Office Address:

Contracting Division, Japan District, US Army Corps of Engineers

Okinawa Area Office

Rm 116, Bldg 364

Camp Foster

Chatan-Cho, Okinawa, Japan

Zip Code: 904-0100