Vendor Bid Item Listing

The Wayne-Finger Lakes BOCES is issuing a comprehensive cooperative bid for grocery items intended for multiple school districts and participating entities within New York State, under solicitation number WFL 2026-04B. The contract aims to establish pricing and supply arrangements for a broad range of grocery products over a contract period from January 1, 2026, through June 30, 2026, with an estimated total value between $500,000 and $1,500,000. Bidders are required to respond with detailed pricing, including catalog or list prices, net discounts, and extended totals, via sealed bids or electronic submission through IonWave. The procurement emphasizes responsible bidding, with awards based on the lowest responsible bidder for each item or RFQ, considering price, responsibility, quality, and delivery capability. The process includes strict submission protocols, mandatory forms, certifications, and supporting documentation, such as catalogs, qualification disclosures, and non-collusion affidavits. The contract incorporates federal and state regulatory clauses, including mandatory provisions from 2 CFR Part 200 Appendix II, covering remedies, labor standards, environmental compliance, anti-lobbying, and debarment. Local terms specify that the contract is executory only to the extent of available funds, with no arbitration clauses—disputes are to be resolved in courts within Wayne County. Delivery must be FOB destination, with products properly packaged, labeled, and accompanied by detailed packing slips, ensuring a minimum shelf life of six months for non-perishable items and proper expiration labeling. The agreement mandates that vendors guarantee products against defects for at least one year, with provisions for replacement of damaged or non-conforming goods. The bid process requires comprehensive submission of forms, including catalog instructions, discount agreements, responsibility disclosures, and corporate resolutions, all to be received by October 30, 2025. The contract emphasizes strict compliance, responsible responsibility determinations, and the inclusion of small, minority, and women-owned businesses in procurement efforts, aligning with federal and state affirmative action policies.