Video Equipment & Services For Pacific Amphitheatre

The 32nd District Agricultural Association is soliciting bid proposals for video equipment and services at the Pacific Amphitheatre within the OC Fair and Event Center in Costa Mesa, California. The selected contractor will be responsible for providing a complete video design package, including the installation, monitoring, and operation of high-quality outdoor video wall systems for a venue with 8,200 seats. The scope of work covers a concert series of approximately 23 shows as well as stand-alone events. The contract base term runs from January 1, 2027, through December 31, 2028, with three optional one-year extensions available through December 31, 2031. Award selection is based on a 100-point weighted scoring system evaluating design and technical competence, equipment quality, experience, personnel, financial references, and the financial proposal. Bidders must demonstrate at least five years of relevant experience with venues of at least 7,500 capacity and provide proof of Cal/OSHA training for staff. Strict performance standards are in place, requiring systems to be tested three hours before showtime and mandating the immediate resolution of any audience-visible failures. The contract terms are non-negotiable, and payments are issued within 30 days of satisfactory event completion and invoice receipt. Small Business and Disabled Veteran Business Enterprise certifications may grant a preference of up to 5 percent during evaluation.