Emergency Rental, Delivery, Installation, Maintenance, and Removal of Tents, Canopies, and Related Temporary Shelter Equipment

Solicitation ITB27-004 is issued by the City of Pompano Beach, Florida, to secure qualified and licensed firms for the emergency rental, delivery, installation, maintenance, and removal of tents, canopies, temporary shelter structures, and related accessories. These services are required on an as-needed basis for emergency events, public safety incidents, and severe weather, with a critical requirement for rapid mobilization generally within 48 hours of activation. The scope includes deployment at various city-designated locations such as emergency operations sites and public facilities, with the contractor responsible for all necessary permits, fire safety approvals, and compliance with the Florida Building Code, Florida Fire Prevention Code, and OSHA standards. The City intends to make multiple awards to the lowest responsive and responsible bidders based on the Total Evaluated Bid Price. A ranking system of primary, secondary, and additional contractors may be established to ensure emergency coverage and redundancy. Awarded contractors must maintain specific insurance coverage and provide itemized invoicing that supports audit and FEMA reimbursement requirements. Bids must be submitted electronically by December 3, 2026, and must include a completed pricing schedule, a qualification form, and at least three references from the last five years, including one for emergency or disaster response.