Video Game Purchase Plan
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of the Air Force is seeking commercial vendors to provide a video game collection development system for its library program, leveraging a firm-fixed price contract structure with no customization required. The vendor must offer an existing, commercially available online platform that enables 63 Air Force libraries worldwide to browse, select, and order video games for Xbox One/X, PlayStation 4/5, and Nintendo Switch platforms. The system must include game covers, reviews, release dates, and publisher pricing, with unique login credentials for each library. Monthly pre-release title lists and pre-filled order suggestions are mandatory to support acquisition planning. Deliveries are structured as 6-game kits shipped monthly to 20 designated locations via U.S. Postal Service First Class or Priority Mail to APO addresses, with each kit separately packaged and labeled for its destination. All shipping costs are included in the firm-fixed price, and defective or incorrect items must be replaced at no cost to the government, with a return window exceeding 30 days due to international shipping constraints. A dedicated customer service representative must be available to support DoD library staff throughout the contract term. The base contract period runs from September 30, 2026, through September 29, 2027, with three optional one-year extension periods through September 29, 2030. Vendors must be identified as either a large U.S. business, small U.S. business (with 700 employees or fewer per NAICS 339930), or foreign business and must disclose any applicable socioeconomic certifications such as WOSB, EDWOSB, 8(a), SDVOSB, VOSB, or HUBZone status. Submissions must include a CAGE Code or UEI, points of contact, and a capabilities statement, all submitted via email by June 10, 2026, to designated Air Force contracting personnel. All information must be unclassified, and no security clearances are required. While no formal evaluation weights are published, the mandatory nature of all requirements and the use of firm-fixed pricing suggest a Low Price Technically Acceptable evaluation approach. Packaging and labeling must be location-specific with no formal MIL-STD requirements specified, and no custom development or processing of games is permitted. The contracting office is located in San Antonio, Texas, but performance occurs globally through APO shipments.
General Info
Agency
NAICS
Place of Performance
0, TX, 78236, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Description: The Department of the Air Force (DAF) Library Program requires Video Game collection development point system that allow Dept of the Air Force Libraries Division to meet their video game demand.
Product characteristics or an equal item must meet to be considered:
1. Must be able to provide materials for collection development in formats that include video games
2. Must be able to provide material of new releases, current best sellers as well as a back catalog of older material
3. Must be able to have 63 libraries individual order accounts under a main account for VCL to manage points
4. Must mail video games up to 63 libraries around the world, shipping costs included in quote
5. Must be able to offer ordering through an online ordering system for 63 libraries
6. Must be able to dedicate customer service representative to resolve all service issues
7. Must be able to provide video games in the following formats: Xbox 1 & X, Playstation 4/5, & Nintendo Switch
8. Must provide a pre-release list to plan upcoming months boxes mut be available on commercial website available for all video game buyers
9. Must provide a suggested monthly order list to DAF libraries. This would be a prefilled cart of newly released suggested titles in DAF Libraries account.
10. Shall provide a commercially available website with an existing multi-tier web-based purchasing system for review and selection of available video games. The system shall offer access to information about publications such as reviews, selection lists, release dates, publisher's list prices, video game covers, descriptions, etc.
11. DAF Libraries does NOT need/want a custom site. We are looking for a video game wholesaler in the library or video game marketplace.
12. DAF 63 Libraries shall have their own unique logins to select items, build carts, and submit selections.
13. Items received in error or in unacceptable condition shall be replaced and shipped to the customer at no additional cost. Return of such items shall not be required. The return window will be more than 30 days due to delays in receiving due to shipping locations.
14. Firm-Fixed Price Order with shipping costs included
15. Shipping shall be via U.S. Postal Service First Class and Priority Mail or similar to APO addresses, either New York, NY or San Francisco, CA. No international shipping is required.
16. No technical or physical processing is required
17. The vendor shall ship items in complete set of 6 games per 20 locations on a monthly basis. Kits must be packaged and labeled separately for each location.
18. Must be able to dedicate a customer service representative to resolve all service issues.
19. DAF Libraries must be able to test the website to evaluate if it meets requirements. Must provide a username and password to see available video games/inventory
Similar Contracts
Same NAICS industry code
More opportunities from Department Of Defense → FA8052 773 Ess
Same awarding agency