VIPER HVAC Units Procurement for NC Highway Patrol

The contract involves the procurement of Bard HVAC units specifically designed for the North Carolina Highway Patrol VIPER program, with a delivery timeline of seven weeks after receipt of order. The project scope mandates the supply of fully assembled, brand-specific HVAC units that meet strict safety, certification, and environmental standards, including labeling compliant with OSHA and relevant safety organizations. The procurement process is conducted via an Invitation for Bid posted on September 25, 2025, with a response deadline of October 14, 2025, and is open to vendors registered with the North Carolina Electronic Vendor Portal. The contract value is estimated between $50,000 and $150,000, and the award will be made based on the lowest responsive and responsible bid that meets all technical specifications and compliance requirements. The solicitation emphasizes strict adherence to state and federal regulations, including certifications related to lobbying, minority business participation, E-Verify employment verification, and non-discrimination policies. Vendors must complete multiple attachments, including detailed pricing, HUB supplemental information, customer references, and certifications, all submitted electronically through the designated Sourcing Tool. Delivery must be FOB Destination within North Carolina, with all transportation costs included in the bid. Inspection and acceptance are performed upon delivery at the designated location, and payment is contingent upon successful inspection and acceptance by the government. The evaluation process prioritizes responsiveness to specifications, price, and vendor responsibility, with no explicit weighting or adjectival ratings, ensuring the award aligns with the state's best interest. The contract also incorporates comprehensive terms governing amendments, product recalls, warranty obligations, and confidentiality, with all modifications requiring written approval from the Contract Administrator.