Virgin Islands National Guard Family Programs Volunteer Workshop

The Virgin Islands National Guard Family Programs Volunteer Workshop solicitation, identified by W9127P26QA016, requires a small business to provide a fully co-located conference package on St. Croix, U.S. Virgin Islands, encompassing lodging, meals, and conference space for the annual Volunteer Workshop scheduled for a three-day period consisting of Friday, Saturday, and Sunday before September 30, 2026. The event must accommodate 48 participants in a main session room capable of dividing into two breakout rooms for approximately 24 individuals each, with each breakout area equipped with two microphones, one podium, and one screen and projector. Continuous lodging must be provided throughout the event period, with meeting hours extending from 1600 to 2200 on Friday, 0800 to 2200 on Saturday, and 0800 to 1630 on Sunday. All services must be delivered under a firm fixed-price arrangement with three distinct line items: conference room package, hotel rooms, and meals and refreshments, all governed by the Statement of Work and subject to strict compliance evaluation. This solicitation is a total small business set-aside under NAICS code 721110 and requires all offerors to be actively registered in the System for Award Management with designated electronic business contacts for Wide Area Workflow (WAWF) system usage. Proposals must detail the specific hotel and dates of performance to satisfy pass/fail technical compliance gates; failure to include these details or to meet SOW requirements will result in an unacceptable rating. Contract administration mandates the use of WAWF for all payment submissions via web entry, electronic data interchange, or file transfer protocol, with payments issued by check and invoicing permitted monthly or more frequently with approval. The government retains inspection rights throughout performance and may require corrections up to six months after acceptance. Offerors must also comply with federal prohibitions on contracting with inverted domestic corporations, entities requiring internal confidentiality agreements, and entities involved with the Maduro regime or Xinjiang Uyghur Autonomous Region. Organizational conflicts of interest, combating human trafficking, and health and safety standards for meal service are enforceable requirements, and all contractors must verify exclusion status through SAM prior to submission. The award will be made to the most advantageous offeror based on a combined assessment of technical compliance, past performance, and price, with technical and past performance weighted as more critical than cost.