Virtual Reality Software License Warranty and Operator

The Department of Veterans Affairs, through Network Contracting Office 20, is seeking a contractor to provide a comprehensive virtual reality training system solution for the VA Portland Health Care System in Vancouver, Washington. The requirement centers on the procurement, installation, and maintenance of a VR Participant Kit, which includes a VR-ready computer, a VR headset with FBIK module, a full-body inverse kinematic system with five sensors, simulated law enforcement equipment such as an M4 rifle, flashlight, OC spray, X26 Taser, body-worn camera, and duty belt, along with full software licenses for Scenario Launcher, After Action Review, Scenario Editor, and Motive System Launcher (Opti-Track). The contract also mandates a one-year warranty covering repair or replacement of all equipment due to malfunction and necessitates an onsite operator for ongoing system support. Delivery and installation are to occur at Building 14, 1601 E. Fourth Plain Blvd, Vancouver, WA, with FOB destination terms, and acceptance will be conducted by the government upon successful verification of functionality, system integration, personnel training, and initiation of the support plan. The period of performance runs from October 1, 2026, through September 30, 2027. Proposals must be submitted via email as four separate attachments: Executed Quote, Price Details, Technical Proposal, and Past Performance Information, with each submission not exceeding 10 MB in size. The solicitation closes on August 11, 2026, and evaluation will prioritize Technical capability, followed by Past Performance and Price, using a best-value trade-off methodology rather than a lowest-price technically acceptable approach. The contract will be awarded under a fixed-price structure, with electronic funds transfer required for payments through the Tungsten e-invoice network, and all contractor personnel must complete Personal Identity Verification and pass vetting under federal standards, including adherence to cybersecurity protocols and prohibitions on foreign product sourcing unless compliance thresholds are met. Offerors must be registered in the System for Award Management, provide their Unique Entity Identifier, and affirm compliance with ethics, labor, and subcontracting regulations, including whistleblower protections and prohibitions on inverted domestic corporations. No Contracting Officer’s Representative is named, and no specific contract value is provided, though the SF-1449 form includes a placeholder for total award amount.