Volunteer Management System

The Madison Metropolitan School District’s Office of Strategy & Innovation is soliciting bids for a Volunteer Management System under solicitation number 4161, with responses due by July 8, 2026, at 2:00 PM. The system must effectively support the district’s needs in recruiting, tracking, scheduling, and managing volunteers across its schools and programs, ensuring seamless coordination between staff and community members. The bid is open to qualified vendors who can demonstrate a reliable, scalable, and secure platform compliant with educational data privacy standards and capable of integration with existing district systems. All proposals must be submitted through the vendor portal linked in the posting by the deadline. The procurement is managed by the Wisconsin state and local education sector, with Dana Scheel serving as the primary point of contact for inquiries, reachable via email at bids@madison.k12.wi.us or phone at 608-204-7819. The contract will be awarded based on factors including functionality, cost-effectiveness, implementation timeline, technical support, user training, and demonstrated success in similar educational environments. The system must be operational in Wisconsin and capable of serving the district’s diverse student population and volunteer network. No set-aside preferences are specified, and the place of performance is within the district’s jurisdiction in Wisconsin.