VTA FLUID ANALYSIS

The Santa Clara Valley Transportation Authority (VTA) is soliciting bids under solicitation P25110 for a comprehensive fluid analysis program to monitor the condition of fluids and equipment for VTA-owned and contractor-operated vehicles. The primary goals are to prevent premature equipment failure and support predictive maintenance programs. The selected contractor will be responsible for providing sample bottles and labels, installing pick-up boxes at designated locations, and performing collections three times per week on Mondays, Wednesdays, and Fridays between 5am and 11pm. Laboratory analysis will be performed on engine oil, automatic transmission fluid, and hydraulic oil, with results categorized as Normal, Abnormal, or Critical. The contract is structured with a base term of three years and two one-year options, for a maximum total duration of five years. Award will be granted to the lowest responsive and responsible bidder based on the Total Bid Price. Key requirements include compliance with federal, state, and local regulations regarding hazardous waste and spillage, as well as adherence to California prevailing wage laws. Bidders must submit their responses electronically via the VTA procurement portal by November 3, 2026, including a separate Excel cost bid and various certifications regarding non-discrimination, debarment, and business development program participation for SBE and DBE firms.