VTC Maintnance OTSG

This contract, solicited under W91QV126QA038, is a total small business set-aside for the maintenance of video and audio teleconferencing (VTC) systems at four designated rooms within the Office of The Surgeon General’s Defense Health Headquarters building in Falls Church, Virginia. The work encompasses preventive maintenance, replacement of outdated or end-of-life equipment, application of new technologies, and repair services to ensure a minimum 95% full mission capable status across all systems. Key deliverables include two monthly preventive maintenance visits, a Quality Control Plan submitted within ten days of award, a Scheduled Preventative Maintenance Plan within thirty days, and a monthly performance report detailing inspections, discrepancies, and corrective actions. The performance period spans a base year from August 1, 2026, through July 31, 2027, with two optional one-year extensions through July 31, 2029. All work must be performed by personnel holding an active SECRET security clearance, with compliance to PIV requirements, annual Department of Defense information assurance and threat awareness training, and strict badge identification protocols. Contract administration is handled through a designated Contracting Officer and Contracting Officer’s Representative, with all technical communications channeled exclusively through them. Payment is required via the Wide Area Workflow system using specific DoDAAC codes, with invoicing differentiated by line item type—cost vouchers for labor-hour items and Invoice 2in1 or equivalent for fixed-price items. The award will be made on a Lowest Priced Technically Acceptable basis, with technical proposals evaluated only on an Acceptable/Unacceptable scale; failure in any non-price subfactor, including inadequate Key Personnel documentation, results in disqualification. Proposals must be submitted electronically by June 4, 2026, and structured into three volumes: Administrative (including SF1449, SAM record, and signed amendments), Technical (detailing compliance with the Performance Work Statement), and Price (listing fully burdened labor rates and material costs for base and option years), all formatted in Calibri 12-point font with specific spatial and structural requirements. The contract incorporates multiple Federal Acquisition Regulation clauses addressing cybersecurity, prohibitions on procurement from restricted regions, whistleblower protections, secure data handling, electronic payment submission, and exclusion of inverted domestic corporations, reflecting rigorous compliance standards aligned with Department of Defense directives.