VTE/Elevator Maintenance & Repair Service
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This solicitation, FA480026Q0039, seeks commercial item services for the maintenance, repair, and inspection of vertical transportation equipment at Joint Base Langley-Eustis, Virginia, under a Total Small Business Set-Aside using NAICS code 238290. Offers must be submitted in three volumes—Price, Technical, and Past Performance—with strict formatting guidelines: Times New Roman 12-point font, standard 8.5 x 11-inch paper (with limited exceptions for fold-outs), numbered pages, and clear identification of the RFQ number, offeror name, and CAGE or DUNS code on each cover sheet. The Technical Volume is capped at 15 pages, excluding the cover sheet, and must not reference pricing in any form. Price submissions must include Firm Fixed Price line items for the Base Year and all Option Years, with unit and extended amounts rounded to whole dollars and must comply with prevailing wage rates and federal, state, and local regulations. The Government anticipates adequate price competition and will not request additional cost data unless competition is deemed insufficient during evaluation. Technical proposals must demonstrate full compliance with the Performance Work Statement by addressing four sub-factors: contractor certifications and licenses, a detailed management and manpower plan including organizational charts and identification of the Contract Manager, a narrative of technical approaches for inspections, testing, preventive maintenance, and repair, and a Quality Control Plan aligned with Section 4.10 of the PWS. Performance is evaluated on binary acceptability standards with zero tolerance for deficiencies—such as 95% equipment availability, 100% on-time response to service calls, no more than two callbacks per month, and 100% adherence to maintenance protocols. Past performance must include at least two recent contracts valued at $100,000 or more annually, performed within the last five years, with the same scope and complexity as the PWS. All submissions must be emailed by 1500 EST on 14 August 2026 to two designated government contacts, with no faxed or mailed proposals accepted. Offerors must certify their submissions contain proprietary information and are not for external release, hold prices firm for 180 days, and clearly justify any exceptions to solicitation requirements. Failure to meet any requirement will result in rejection, and all commitments made in the proposal will become binding contractual obligations. Security requirements mandate DBIDS access badges, submission of personnel SSNs and clearance levels, adherence
General Info
Agency
NAICS
Place of Performance
GRASSY CREEK, VA, 23665, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items
1. The purpose of these instructions is to prescribe the format of the quotes in response to this RFQ, FA480026Q0039 VTE Maintenance & Repair Service and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted.
2. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested or required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, quoters may be required to submit information, other than certified cost or pricing data, to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.
3. To assure the timely and equitable evaluation of quotes, quoters shall follow the instructions contained herein. Quoters are required to meet and address all of the requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quotes being deemed ineligible for award. Quotes must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. The quotes when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ. Elaborate artwork, expensive paper/binding and expensive visual aids are neither necessary nor desired.
a. The RFQ responses shall consist of:
(1) Price Volume
(2) Technical Volume
(3) Past Performance Information
b. All pages of each part shall be numbered. The volumes will be Times New Roman 12 pitch and no larger than 8 1/2" x 11" paper, (when printed) except for fold-outs used for charts, tables or diagrams, which may not exceed 11" x 17". Each volume shall contain a cover sheet, clearly marked with the RFQ number, title, and the quoter's name and CAGE Code or DUNS. The technical volume shall not contain any price data or reference to price.
c. Include a statement in the quotes that it contains proprietary information for your company and cannot be released outside the Government.
d. Failure to comply with these instructions may result in the quoter's being summarily rejected. Any commitments made in the quotes shall become part of the resultant contract.
4. VOLUME I - PRICE VOLUME
The offeror shall complete the Schedule of Supplies and Services contract line-item numbers (CLINS) of the solicitation by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) CLINS for Base Year and all Option Years (Schedule B). Offeror shall ensure all unit prices and extended CLIN totals are rounded to whole dollar amounts. Prices shall comply with all SCA wage rates and other pertinent state, local and federal guidelines. The contractor is responsible for verifying the totals are calculated correctly. The price volume does not have a page limitation. Price shall be evaluated in accordance with FAR 13.106-3(a)
5. VOLUME II - TECHNICAL VOLUME
Each quoter shall submit a technical volume as part of their quotes, which shall address the technical criteria listed below. The contractor's quotes shall clearly demonstrate the ability to meet all requirements of the Performance Work Statement (PWS). The technical volume shall be limited to no more than 15 pages. The cover sheet is not included in the page limit; however all pages after the cover sheet will count toward the page limit to include table of contents, abbreviation tables, etc. Pages exceeding 15 will be removed from the technical package and will not be evaluated.
Each quoter shall submit information clearly identifying how they will meet the following technical criteria:
Sub-Factor 1 - Contractor Certification & Licenses-
i. The offeror shall provide evidence of special qualifications and certifications in federal and state regulatory agencies to meet requirements.
Sub-Factor 2 - Management and Manpower Plan
i. Business Approach - Includes offeror's approach for planning, controlling, directing, and integrating resources in an efficient manner to fulfill the requirements identified in the PWS.
ii. Staffing Approach - Approach for structuring, staffing (to include a proposed manning mix of personnel), retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS. The approach shall include an organizational chart with definition of roles and responsibilities of key operating personnel and staffing levels depicting various job classifications. In addition, the plan must identify the individual serving as Contract Manager.
Sub-Factor 3 - Technical Capability and Approach
i. The offeror shall provide a narrative description for their approach, techniques, and/or procedures to be utilized to accomplish inspections, testing, preventative maintenance, repair, and response time requirements set forth in the PWS.
Sub-Factor 4 - Quality Control Plan
i. The offeror shall provide a Quality Control Plan IAW Section 4.10 of the PWS. The plan shall describe how the Offeror will ensure strict compliance with the requirements of the PWS and actions to remedy any shortcomings.
6. PAST PERFORMANCE
Past performance shall be evaluated in accordance with FAR 13.106-2(b)(3)(ii) The past performance information to be evaluated on each offeror will be information available in Contractor Performance Assessment Reporting System (CPARS) and any other sources identified by the offeror or the Government.
Offeror shall provide at least two (2) references (Contract Number, Place of Performance, Period of Performance, Dollar Value, Contracting Officer and Contract Information) for recent past performance of similar size and scope of requirements as detailed in the PWS.
Recent: Performance occurring within the last five (5) years from the date of issuance of this solicitation.
Size: A contract/project with a value of at least $100,000.00 per year where offeror effectively performed support services similar to the requirements detailed in the PWS.
Scope: A relevant project is one that involves the depth and breadth of work described in this PWS
7. GENERAL INFORMATION
a. INFORMATION REGARDING SUBMISSION OF THE QUOTES. Below is a list of events and items that are needed to be submitted to the contracting office via email by the dates specified. (No Exceptions):
Base Pass requests due 0900EST 28 July 2026
Site Visit at 1300 EST 30 July 2026
All questions due 1630 EST 03 August 2026
All answers due 1200 EST 06 August 2026
All quotes due 1500 EST 14 August 2026
Faxed or mailed quotes WILL NOT be accepted. Quotes shall be e-mailed to the issuing office of this solicitation to the attention of Emoni Bright at emoni.bright@us.af.mil and Mr. Matthew Gregg at matthew.gregg.3@us.af.mil. The quoter is responsible for confirming receipt of quotes. For questions, please contact Emoni Bright at emoni.bright@us.af.mil and Mr. Matthew Gregg at matthew.gregg.3@us.af.mil.
b. Late RFQs will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of quotes."
c. FAR 52.212-1 Paragraph (c), Period of Acceptance of Offers, the quoter agrees to hold the prices in its quotes for 180 calendar days from the date specified for receipt of quoters.
d. EXCEPTIONS
If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate such exception(s) in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All substantive exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offeror may propose exceptions to the solicitation requirements, the Government is not obligated to accept or consider such exceptions.
End of Section
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