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W-2 and 1099 Printing and Mailing Distribution Support

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USCA27R0019Federal

Contract Overview

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AI Contract Overview

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The Administrative Office of the United States Courts is soliciting proposals for a Firm Fixed Price contract to provide printing and mailing services for various Internal Revenue Service information returns, including W-2, 1099-R, 1099-INT, 1099-MISC, and 1099-NEC forms. The contractor will receive ready-to-print PDF data files from the judiciary and will be responsible for the domestic, U.S. territory, and international distribution of these documents. This is a printing and mailing only requirement and does not include tax-related services. The period of performance is structured across multiple annual cycles from November 16, 2026, through November 15, 2031. Due to the sensitive nature of the tax data, the contractor must adhere to strict security and confidentiality standards, including the Judiciary Information Security Framework and NIST Special Publication 800-88 for media sanitization. Key requirements include the use of sealed envelopes or IRS-compliant pressure seal paper, exclusive control of batches until delivery to the USPS, and the ability to undergo remote security testing by the AO DCIO. Award will be determined via a Best Value Tradeoff process, prioritizing technical and management approach, followed by past performance and price. Proposals are due by November 2, 2026, and must be submitted in two volumes: a technical volume and a price and business volume.

General Info

Contract for printing and mailing IRS information returns from 2026 through 2031.

Agency

The Judicial Branch → Aousc-Procurement Management Division

NAICS

541213 - Tax Preparation Services

Place of Performance

Washington, DC, 20544, USA

Set-Aside

NONE

Documents

1

USC A27R0019 - Printing and Mailing Services

PDF, High priority: read this firstrfp
High

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyThe Judicial Branch → Aousc-Procurement Management Division
Contacts2 people available
OfficeWASHINGTON, DC, 20002, USA
Organization / AgencyThe Judicial Branch → Aousc-Procurement Management Division
Office AddressWASHINGTON, DC, 20002, USA
Contacts
Anita Middleton
contact@example.gov
+1 (555) 000-0000
Jess Gonzalez
contact@example.gov

Full Description

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The Administrative Office of the United States Courts (AO) is seeking contractor services for the printing and mailing of thefollowing Internal Revenue Service (IRS) information returns:


• W-2, Wage and Tax Statement
• 1099-R, Distributions from Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.
• 1099-INT, Interest Income
• 1099-MISC, Miscellaneous Income
• 1099-NEC Nonemployee Compensation


The printing and mailing support service will allow the Federal Judiciary to accomplish the requirement on the annual IRS taxreporting obligations. This contract will be for printing and mailing services ONLY and DOES NOT include the contractor providingany other tax-related services. The AO will provide ready-to-print and mail Portable Document File (PDF) data files to the contractorwith all W-2 and 1099 boxes prepopulated with the appropriate tax information along with appropriate instructions of each tax form.The contractor must be able to print and mail W-2s and 1099s domestically, as well as to U.S. territories and international addresses asprovided by the judiciary.


See the attached solicitation, USCA27R0019, for a more detailed breakdown of the requirements.  Questions are due by 12:00PM (Noon) Eastern Time on October 26, 2026 and shall be submitted via email toAnita_Middleton@ao.uscourts.gov and Jess_Gonzalez@ao.uscourts.gov. Questions shall reference "RFQ USCA27Q0010 - W2/1099Printing and Mailing Distribution Support" in the email subject line. All questions shall indicate which document, section, and/orclauses of the solicitation that the questions refer to and the page number.

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