W -- DOL/ETA LEASE DIGITAL MAIL METERS EQUIPMENT

The Department of Labor intends to issue a sole source procurement to Pitney Bowes, Inc., for lease of digital mail meters equipment and complete operations software, including maintenance services for 21 ETA field office locations throughout the United States. The period of performance for this contract will be Date of Award through September 30, 2007. Interested parties may submit their capabilities and qualification to perform in writing to the identified point of contact no later than 3:00 p.m. local time on December 18, 2006. For further information please contact Mrs. Carolyn F. Scott, U.S. Department of Labor, 200 Constitution Avenue, NW, Room S1519, Washington, D.C. 20210, Scott.Carolyn@dol.gov. (202) 693-4576 or Rhoda Veney on (202)693-7196 Veney.Rhoda@dol.gov. All responsible sources must have a GSA Schedule Number. STATEMENT OF WORK DOL/EMPLOYMENT AND TRAINING ADMINISTRATION (ETA) DIGITAL MAIL METERING SYSTEM Requirement to provide leased digital mail meter equipment and complete operations software, including maintenance services that meet all the requirements cited herewith for 21 Department of Labor, Employment & Training Administration (ETA) field office locations (cited cities attached) throughout the United States. The proposed system must include a low volume digital, fast, accurate processing and user-friendly system for each of the 21 areas. The system must be semi-automatic, mixed media feeding that processes, creates postage, and securely seals various sizes of flat and parcel mail, e.g. postcards (up to 5/16" thick), self-sealers, mail of different sizes and thicknesses (up to 3" depth), etc.and envelopes up to 11" x 13", at a minimum speed of 65 pieces per minute. The system shall be capable of processing sealed and non-sealed envelopes. It shall contain an automatic sensor for selected mail classes and imprinting the correct and most appropriate postage (based on DOL's USPS, UPS, Fed-Ex Carrier rates, and fees). A clear and clean inkjet printing technology also shall be included. The system shall be capable of providing an indication for missed mail pieces to detect unmetered mail Workstation Interface with the digital meter and a PC must be as part of the mailing system, which includes vendor support to both Vendor and DOL hosting of the system. It must track and report expenses for up to 100 accounts. The system shall be capable of automatic date and time, advance date stamping incoming mail, and have a "Low Postage" and "Low Ink" warnings. Internal controls within the system must not allow the accidental application of too little or too much postage. A minimum of a 100 lb Differential Scale with DOL Express Carrier Rates also must be included within the system. Postal inscriptions, e.g. Air Mail, Printed Matter, First Class, Priority Mail, Presorted Standard, Presorted First Class, Par Avion, etc. shall be in memory on the proposed system. The system shall have electron digital-information Based Indica (IBI) commercial meters with Facing Identification Mark (FIM) compliance. It must be fully meet all OSHA and USPS regulations, requirements, including the latest Indica Technology-IBI, and networking and other security standards.. It must have the capability of downloading data to 3rd party applications and create reports tailored to ETA needs and requirements. The system must be compatible with DOL/ETA network printers and utilize additional printers added to the included PC workstation. Routine Preventative Maintenance is included in the lease/purchase cost and the vendor shall provide a schedule of preventive maintenance activities. Service calls must be responded to within 4 hours after receiving the call and service must be rendered in a timely manner and completed by a trained technician. Vendor shall have the capability of providing 24 hour, 7 day a week, 365 days a year support. All installation, training of all ETA staffers (located in 22 regional or field, and national office) responsible for the mail function, software updates, meter rentals, and maintenance fees shall be included in the lease/purchase costs. The vendor shall provide a Demo/Training website for updating and enhanced training needs. A Disaster Recovery Plan for continuity of service in the event of an emergency shall be included with the proposal Each proposal shall include a full listing of hardware equipment and software that will be included in the total set up of the system, along with the vendor?s cost proposal of the lease-maintenance agreement to provide the equipment and services cited herewith on annually over a proposed 60 month period. . The vendor shall supply a listing of at least three government reference contacts (contact's name, full government address, telephone number, email address) that are currently using the system shall be included with the proposal. DOL/ETA City and State Locations for the Proposed Mail Metering Configuration and Services Atlanta, GA Chicago, IL Birmingham, AL Jacksonville, FL: Savannah, GA Louisville, KY Jackson MS Columbia, SC Nashville, TN Memphis, TN Knoxville, TN Chattanooga, TN Columbus, OH Bay City, MI Indianapolis, IN Orland Park, IL Madison, WI Akron, OH Detroit, MI Battle Creek, MI Toledo, OH .