W038--Laundry HVAC Rental

The Department of Veterans Affairs, through the Louis A. Johnson VA Medical Center in Clarksburg, West Virginia, has issued a sole-source acquisition under FAR 13.106-1(b) for the temporary rental of a chiller, air handler, and generator to address an urgent failure in the facility’s commercial laundry HVAC system. With temperatures forecasted to reach 90 degrees Fahrenheit beginning May 18, 2026, the contract was justified as time-critical to prevent operational disruption, and United Rentals was selected as the only vendor capable of delivering, installing, and operationalizing the equipment by that deadline. Market research confirmed no other local providers could meet the urgent timeline, leading to a non-competitive award totaling $255,607.27 under simplified acquisition procedures. The contract, identified by solicitation number 36C24526P0406 and product service code W038, is classified under NAICS 532412 for equipment rental and leasing, with no options, extensions, or additional line items included. The contracting officer, Alison Klein, has certified the justification as accurate and complete, and no formal evaluation factors, competitive bidding, or detailed technical specifications were required due to the urgency and singular capability of the vendor. Performance is required at the VA Medical Center in Clarksburg, WV, with no specified end date for the contract, though the equipment is intended for immediate, short-term deployment. No formal contract clauses, packaging or marking requirements, inspection criteria, or invoicing instructions are documented beyond the statutory justification under FAR 13.106-1. The award is not subject to small business set-asides or socioeconomic preferences, and no COR, COTR, or payment remittance details are provided. The Unique Entity ID for United Rentals is DZ4JXAPAU222, and no Recovery Act funding was used. The acquisition was issued and awarded on May 15, 2026, with the sole purpose of restoring critical laundry operations by May 18, 2026, and no further contractual provisions or administrative requirements beyond the justification and funding are included in the documentation.