W065--PET-CT Mobile Scanner

This is a combined synopsis/solicitation for commercial items in accordance with FAR part 13 prepared with the format in Subpart 12.6, as supplemented with additional information included in this notice. The acquisition strategy will be a 100% SDVOSB Set Aside to best meet the needs of the Government. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation number 36C26222Q0136 is issued as a Request for Quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04. (iv) This is a 100% SDVOSB Set Aside. This will be a firm fixed price award, provisions associated with this procurement; NAICS code 334510 and small business size standard is 1,250 employees. (v) The technical specifications are listed as brand name or equal (FAR 52.211-6 is applicable). For equal items, please include technical specifications of the ultrasound systems and components. If technical specifications showing how the equal product meets the salient characteristics are not included, your quote will be considered non-responsive. Item # Manufacturer Part Number/Description Qty UOM Siemens Mobile PET/CT Scanner 1 EA ****Please refer to Salient Characteristics for full details.**** NOTE: Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics outlined above. The FAR Clause 52.211-6 Brand Name or Equal applies to this acquisition. Any items quoted as equal not confirming to the requirements of clause 52.211-6 will be considered non- responsive and not considered for award. Vendor Requirements: 1. Vendor shall provide delivery. 2. Vendor shall provide original equipment manufacturer (OEM) comprehensive warranty on the product(s) starting from the first day of delivery. 3. Vendor provides guarantee equipment is free of defects. 4. Authorized distributor letter 5. FOB Destination delivery shall occur within 90 business days after award to the following destination address: Department of Veterans Affairs VA Loma Linda Healthcare System 11201 Benton St. Loma Linda, CA, 92357. The PET/CT Scan unit will be located at the VA Loma Linda Medical Center, 11201 Benton Street, Loma Linda, CA 92357 in the Radiology department. (xii) Quotes are to be received no later than 7:30AM PST, November 22, 2021 at email address: contact@example.gov, subject Quote: # 36C26222Q0136 [VENDOR NAME] late quotes shall not be accepted. Telephone responses shall not be accepted. Salient Characteristics The mobile PET/CT must be Siemens Biograph platform. Trailer must contain an ABA (Architectural Barriers Act) compliant patient Injection area. Trailer must have Hot Lab and patient uptake/Cooling-Off area. Mobile PET/CT trailer with slide-outs preferred. Contractor shall provide a site planning guide for installation and operation of mobile scanner. The mobile PET/CT scanner will also meet the following requirements: Electrical Service The units shall operate on 480 Volts, 3 Phase, 150 Amps using a four-wire system. Mobile PET/CT shall have a 50-foot cable with a male connector. If a generator is provided on the unit it must be permitted with the Air Pollution Control District in accordance with all local and state requirements. Gurney/Wheelchair Lift Provide a gurney/wheelchair lift for patient access to the mobile PET/CT unit with all required safety tie downs and guards. Handicapped accessible meeting all ADA guidelines. Support The units shall be self-supporting and have a rear stabilizer stand and adjustable jack legs in front for leveling on a site that is flat but on a slight sloped grade. Telephone and Data Interface Mobile PET/CT Unit will have telephone and data hook-ups to interface with facility s telephone and IT/PACS Systems. Medical Device Operating Systems For all medical devices (i.e. PET/CT Scanner), the operating systems must be loaded with Windows 10 or newer and or Windows Server 2008 or newer per VA Directive 6550, Pre-Procurement Assessment for Medical devise/system. This requirement is waivable upon resolution review by facility Biomedical Service. System connected to VA network cannot have an operating System with Windows 10 or older. Advanced Scan Tool Does not disqualify but preferred to have advanced scan tools for Cardiac processing to include Myocardial blood flow and quantification, Oncology, Neuro, PET Bone imaging, and post processing capabilities. System/equipment shall be fully capable and able to transfer image and data to multiple modalities including PACS, HIS/RIS and fully DICOM. The Contractor shall ensure that a convenient and robust means of DICOM transfer of PET/CT studies to Imaging Service PACS is operational. The contractor shall obtain and provide to the VA any technology necessary to ensure studies can be read on existing PACS display technology. Mobile PET/CT Unit will have an American Heart Association approved Automated External Defibrillator (AED). Contractor shall provide a complete handwashing station inside the trailer along with its maintenance and refills. Contractor will provide an orientation to the operation of the components of the mobile specialty vehicle including safety features, operation of the wheelchair lift, location of emergency off switch, and any other features required for patient and employee safety. Responsible for the maintenance of the unit by an OEM FSE, including all Preventive Maintenance (PM), and all parts and labor at no additional cost. After each service OEM FSE or the vendor must provide a vendor Engineering Service Report (ESR) to Imaging Service supervisor/COR or Biomedical staff. All OEM Preventive Maintenance, licensures, inspection, adjustments, calibrations, shall always be current with no lapses or pending discrepancies. Note: The VA reserves the right to request copies of all documentation relating to the equipment. Evidence of performance of recommended maintenance shall be provided by the contractor upon request by the VA. HVAC system to maintain PET/CT Trailer environmental system. 24-Hour per Day, seven (7) Days per week, telephone technical support (telephone technical support shall be provided within one (1) hour of phone call being made). Contractor shall provide the names of technical/service support representative (if known) and their 24/7 phone numbers to the COR. These services shall be provided at no additional cost to the VA. OEM to include HVAC system onsite emergency repair service within two (2) hours of notification during normal working business operations (Monday through Friday, 8am 4;30pm Pacific Time). The contractor s repair personnel shall maintain constant communications with the COR or the COR s representative concerning the status of the repairs. These services (to include all travel, labor, per diem, parts, and equipment) shall be provided at no additional cost. OEM to include HVAC system onsite non-emergency service within 24 hours of notification during normal business operations (Monday through Friday, 8am 4:30pm Pacific Time). The contractor s repair personnel shall maintain constant communications with the COR or the COR s representative concerning the status of the repairs. These services (to include all travel, labor, per diem, parts, and equipment) shall be provided at no additional cost. CT Trailer and Equipment shall be capable to supporting patients weighing up to 450 lbs. CT Trailer and Equipment Uptime (in-service) Rate of 95% during normal business hours of operations. PET/CT must have a minimum of least 6 slices, but prefer 16 slices with Hot Lab, patient Uptake/Cooling-Off area. Siemens Biograph platform preferred. Must be able to transfer images and data to multiple modalities including PACS, VISTA Imaging, printers and Hospital RIS System (full DICOM Communication). Mobile PET/CT trailer must meet adequate radiation shielding and security measures. Must provide a full range of scan parameters to meet all routine clinical demands. Console/Applications Dimension Console 2D & 3D VUE Point HD Reconstruction 4Dx Respiratory Gating CD-ROM ConnectPro CT Scan Modes Selectable kV: 80, 100, 120, 140 Selectable mA: 10 to 440mA Hilight Matrix Detector with 16 Rows at .625mm Slice Thickness Reconstructed Slice Widths: 0.625, 1.25, 2.5, 3.75, 5.0, 7.5 & 10.0mm Gantry 10,080 BGO Crystals, Each 6.3x6.3x30 mm in Size Sensitivity 2.0cps/kBq (2D) & 8.5 cps/kBq (3D) 24 Detector Rings 1600 mm Scannable Range 6.3MHU Performix X-Ray Tube 53kW Generator Volara Data Acquisition System (DAS) 0.5 Second Rotation Speed 50 cm Maximum SFOV 70 cm Aperture Statement of Work: 1. Contract Title: Mobile PET/CT Scanner Rental/Lease 2. Background: The Contractor shall provide a mobile shielded Positron Emission Tomography (PET)/Computed Tomography (CT) Scanner for providing PET/CT exams to VA beneficiaries of the VA Loma Linda Healthcare System (VALLHCS), 11201 Benton Street, Loma Linda, CA 92356. VALLHCS will provide a site for the PET/CT Scanners on VA property or VA leased property, in accordance with the equipment site planning guide. The equipment will be staffed and operated by qualified VA employees. 3. Scope: The contractor shall cover the range of services in accordance with the terms and conditions contained herein. The resulting contract will provide equipment, application training of at least five (5) working days equivalent to 40 training hours, delivery and proper installation of equipment, any required maintenance during the contract term, and pick-up/transport of the equipment to the contractor home site at the termination of the contract. All hard drives, solid state drives and non-volatile memory units will be removed by a Biomedical Technician and placed in the custody of VALLHCS prior to equipment removal at termination of contract. The unit must meet all local, state, federal, industry, NHPP, NRC, Joint Commission NEC, NFPA, VA, OSHA, and other regulatory standards internal or external applicable to VALLHCS. 4. Specific Tasks: Contractor shall provide a Siemens Biograph platform (Biograph mCT preferred) or equivalent scanner in specialty vehicle in compliance with all applicable safety codes and regulations. Trailer must contain an ABA (Architectural Barriers Act) compliant patient Injection area. Trailer must have Hot Lab and patient uptake/Cooling-Off area. Mobile PET/CT trailer with slide-outs preferred. Contractor shall provide a site planning guide for installation and operation of mobile scanner. 5. Performance Monitoring: Equipment shall be subject to the same quality assurance standards in meeting or exceeding current recognized National Standards as established by the Joint Commission (JC). Copies of the quality assurance standards will be available to the Contractor. The Contractor shall perform services in accordance with the ethical, professional, and technical standards of the healthcare industry as consistent with VA policy, regulations, and procedures. 6. Security Requirements: Protection of computer equipment, confidentiality of patient information, and the integrity of computer software/data at the VALLHCS are essential. Software installed on each personal computer is copyrighted and copy of software for use elsewhere is prohibited. In the event of a possible security violation, the VALLHCS Automated Data Protection (ADP) Security Committee will investigate and recommend corrective action to the appropriate agency. VA personnel are responsible for deleting all VA sensitive information from PET/CT Scanners. The hard drive will be removed by a Biomedical Technician and placed in the custody of VALLHCS prior to equipment removal at termination of contract. Note: Incorporate the security clause from Appendix B and the appropriate security/privacy language from Appendix C respectively into the solicitation and contract. Contracting Officials need to work with the COR and the ISO to: Ensure contractor understands and implements the IT security requirements for system interconnection documents required per the Memorandum of Understanding or Interconnection Agreement (MOU-ISA). The standard operating procedure (SOP) and a template for a MOU-ISA are located on the Information Protection Risk Management (IPRM) Portal and can be provided to the contractor. MOU-ISA document. https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4335533&FileName=36C10G18R0189-033.docx Ensure contractor understands their participation in IT security requirements for C&A of the VA system to which they connect. Enforce contractor performance (timely submission of deliverables, compliance with personnel screening requirements, and appropriate termination activity as appropriate). 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): The Government will be responsible for providing the appropriate facilities and property site necessary for delivery and set-up of the equipment. Contractor shall use Government furnished items in conjunction with and exclusively for, performance under this contract. Use thereof for any other purpose will not be allowed. 8. Place of Performance: The PET/CT Scan unit will be located at the VA Loma Linda Medical Center, 11201 Benton Street, Loma Linda, CA 92357. 9. Period of Performance: The PET/CT Scan is expected to be needed from December 1, 2021 thru November 30, 2022. Option for month to month lease extension shall be included upon request. 10. Delivery Schedule: The contractor will deliver the equipment to VALLHCS 10 business days after contract award. 52.212-1 Instructions to Offerors-Commercial Items. As prescribed in 12.301(b)(1), insert the following provision: Instructions to Offerors-Commercial Items (Jun 2020 (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government s control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror s initial offer should contain the offeror s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation. (1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone +1 (555) 000-0000 Facsimile +1 (555) 000-0000. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST ( https://assist.dla.mil/online/start/). (ii) Quick Search ( http://quicksearch.dla.mil/). (iii) ASSISTdocs.com (http://assistdocs.com). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk +1 (555) 000-0000, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone +1 (555) 000-0000/2179, Facsimile +1 (555) 000-0000. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier. (k) [Reserved] (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed offeror s offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of provision) CONTRACT CLAUSES 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (JAN 2021 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note). 52.209 6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note). 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f). 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C 632(a)(2)). 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)) 52.222 19, Child Labor Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). 52.222 35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). 52.222 37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627). 52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513). 52.225-1, Buy American Supplies (JAN 2021) (41 U.S.C. chapter 83). 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) VAAR 852.247-71 DELIVERY LOCATION (OCT 2018) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) SOLICITATION PROVISIONS 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUN 2020) 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation-Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical acceptability shall be established by review of each submitted quote, attachments, and/or information by the designated technical evaluator(s) and verification that any brand name or equal to items" at a minimum meet all the salient characteristics outlined in the attach of this solicitation. No other rating or quantitative value other than acceptable or unacceptable will be assigned. Award will be made to the offer that meets all minimum requirements and provides the lowest price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)