J--RIDGEFIELD NWR-HVAC MAINTENANCE

Solicitation 140FS126Q0195 is a firm-fixed-price contract for commercial HVAC maintenance services at the Ridgefield National Wildlife Refuge in Washington, specifically covering the Headquarters and Community Nature Center. This is a total small business set-aside under NAICS code 238220. The contractor is responsible for providing all personnel, equipment, and materials to perform comprehensive maintenance, including cleaning coils, inspecting motors and electrical wiring, replacing belts annually, and managing air filters. Maintenance is scheduled biannually for the first two years and quarterly for subsequent years. The period of performance begins October 1, 2026, through September 30, 2027, with four one-year option periods extending the contract through September 30, 2031. Award will be based on the best overall value, following a pass/fail technical evaluation of the offeror's capability to perform the statement of work and proof of required licenses. Key deliverables include an annual work schedule submitted within five business days of the award or option start, and detailed reports after every visit featuring checklists, photos, and urgency-rated recommendations. The contractor must also implement a quality control program and adhere to strict site security and key control protocols. Offers are due by September 11, 2026, at 1300 Central Time via email to the contracting officer.