Waltham Housing Authority Trade Contracts

The Waltham Housing Authority is issuing a solicitation for multiple trade service contracts to perform repairs and maintenance across its public housing developments in Massachusetts, with an estimated total contract value ranging from $500,000 to $2,000,000 annually. The contracts encompass a variety of trades including flooring, painting, roofing, plumbing, masonry, snow sanding, excavation, fire sprinkler repair, elevator maintenance, and general repair services. Each trade-specific contract is set for a one-year term, with work to be performed on an as-needed basis, and the total cost for each trade is capped at approximately $100,000. Bids are due by August 29, 2025, at 10 a.m., with submissions to be made via sealed envelopes plainly marked with the trade category, and full bid instructions are available on BidDocs.com. The procurement process emphasizes responsibility and eligibility criteria, requiring bidders to certify compliance with Massachusetts laws, OSHA safety training (minimum 10 hours), EPA Lead Renovator certification where applicable, and to submit bonds and insurance certificates upon award. The contract incorporates extensive legal and procedural clauses mandated by Massachusetts law, including requirements for performance and payment bonds (each at 100%), insurance, and certifications of legal compliance, worker documentation, and non-debarment. Bidders must certify that they are not debarred and that their workforce will operate harmoniously, with responsibility for security and safety during work. The evaluation process is based solely on price among responsible and eligible bidders, with the lowest responsible bidder receiving award, as determined by the Housing Authority’s board. The contracts include provisions for modifications, extensions, and adjustments, with all addenda becoming part of the contractual documents. Payment is made monthly upon submission of invoices accompanied by certified payroll forms, and the work is to be performed at various WHA-owned properties, including occupied units, with contractors required to respond within 24 hours of notification. Overall, the procurement emphasizes compliance with state laws, safety standards, and responsible contractor conduct, with clear bid submission procedures and documentation requirements.