Water and Wastewater Design, Republic Ranger District, Colville National Forest

The Colville National Forest has a requirement for Architect-Engineering (A-E) Services for drinking water systems and wastewater systems at the Republic Ranger District office. The work required includes water and wastewater system design, contract document preparation, engineering reports, independent design review, construction technical assistance, sanitary surveys, troubleshooting, project design management, technical assistance in securing approvals for designs from State and other agencies, and other similar work. As support for these services, the A-E contractor receiving award of a contract will be required to provide professional Civil Engineering, Electrical Engineering for power system; and Electrical Engineering for power system and control systems (both relay and Programmable Logic Control (PLC) based). Technical qualifications and disciplines required shall include but not be limited to licensed sanitarians and experience in Sanitary Engineering; Cross Connection Control; green energy design and development (such as recycled products, remote power systems, photovoltaic power, fuel cell power, and wind or hydro power) will be advantageous. Other support services for developing reports, sanitary surveys, costs analyses, or operations and maintenance manuals may be required. The water and wastewater systems for this project are small and similar to very small municipal system. The intent of this contract will be to obtain water and waste water services as identified. The Contractor will be required to furnish all labor, materials (except those items identified as being Government-furnished), transportation, equipment, tools, operating supplies, and incidentals to complete the work as specified. All work shall be performed by, or under the direct supervision of a person licensed to practice civil engineering and electrical engineering in the state of Washington. The water and wastewater systems on the Republic Ranger District Office were installed and modified several times since the 1930's. The system needs to be designed for carrying capacity, operation measures, fire protection, with construction plans and specifications and construction cost estimate. Additionally, the A-E will be required to design the project to meet the estimated construction cost of between $250,000 and $300,000. The project is located in Republic Washington. From Colville Washington one shall drive north on U.S. Highway 395 for 13 miles; turn west onto Highway 20 and drive 39 miles. Follow the signs in the City to the Republic Ranger District office located at 650 East Delaware Ave. The cost range for these services is anticipated to be between $25,000 and less than $100,000. The contract will be firm fixed price. It is anticipated that the work will begin approximately June 12, 2011 and shall be completed within 95 calendar days from the Notice to Proceed. The following criteria will be used to evaluate each potential contractor: SUBMISSION REQUIREMENTS. The SF 330 Part I shall be limited to 30 pages, double sided, 8.5 x 11 pages with a minimum font size of 10. Submit the following: One (1) original and three (3) copies of the SF 330 for the prime quoter (which also includes a completed Part II for the firm and key sub-consultants) addressing following selection criteria information. SF 330, Part I, Section B: Contract Information: In Block 5, list firm's Dunn and Bradstreet number in addition to the name of the firm. SF 330, Part I, Section D: Organization Chart: In addition to the Instructions provided for SF 330, identify the overall relationship and lines of authority of the proposed team, including key sub-consultants. (Note: All individual listed on the organization chart are not required to have a resume such as administrative positions.) CRITERIA 1: PROFESSIONAL QUALIFICATION. Professional qualifications necessary for satisfactory performance of required services. Evaluation will be based upon the number of qualified personnel and their knowledge and level of specialized education at the University level, and all other applicable education, training, and certifications together with their availability to perform work on this contract. A profession licensed Civil Engineer and Electrical Engineer in the State of Washington is required. The firm shall provide an approach to the work with a listing of key personal that will be used along with their specific qualifications and Washington State license. CRITERIA 2: SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE OF THE TEAM. Specialized experience and technical competence of the proposed team members assigned to this project. Specialized experience will be based upon experience in performing construction design packages for a pressure water system, experience in performance public water system hydraulic designs and municipal sewer systems. Technical competence evaluation will be based on specialized knowledge and techniques utilized in the design that would enhance performance and length of service. Quoters should demonstrate specific experience, knowledge and familiarity with this type of project. The Forest Service exclusively utilizes AutoCad brand computer-aided drafting software, Microsoft Office Suites brand and Adobe brand software packages, therefore, all deliverable products shall be required to be compatible. Quoters shall demonstrate experience using AutoCAD, Microsoft Office and Adobe programs. Submission Requirements. Samples: (Not included in the sheet count limitations of Part I.) Project Design Presentation Ability: Provide a Sampling or Example of design project drawings, tabloid (11"x17"size) that demonstrates the design ability of the firm and represents your firm's work. Limit the drawing submittal sheets to 5 sheets or less. If similar technical work is available, submit drawings of like designs, scale or project type. The presentation shall be evaluated for consistent draftsmanship, integration of subcontractor's or other interdisciplinary work, legibility, and clarity of message. Subcontractors shall be allowed 10 pages of design sheets in addition to prime contractors. Project Report Presentation Ability. Provide a Sampling or Example of design or engineering study or report that demonstrates the ability of the firm and represents your firm's methods of analysis. Limit the report submittal to 15 pages or less. At a minimum, include project introduction/background, executive summary, alternative analyses, lifecycle cost comparisons and recommendations. If similar technical work is available, submit reports or analysis of like projects, scale or project type. Key Personnel Participations in Example Projects: Submit in accordance with the SF 330 Instructions. The quoter shall provide a Quality Assurance/Quality Compliance Plan for this contract. The plan shall outline a minimum of two (2) key personnel that will work directly on this contract. One shall be deemed as "Reviewer" and be responsible for the design. One shall be deemed as "Designer" and be responsible for drafting, calculations and designing. The plan shall consist of a checklist for this project to verify that Federal, State and Local compliance is met before submittal to the Government. The checklist shall include a review of the project presentation integrating all subcontract work for compliance with formatting and the contract drafting standards. All personnel submitted in the Plan shall be not changed without the written approve of the Contracting Officer. CRITERIA 3: CAPACITY. Capacity to accomplish the work in the required time; Evaluation will be based upon the number of personnel available, the quantity of existing work under contract and the schedules for completions of existing work. Submission Requirement: The firm shall propose a primary contact person with project management skills and technical knowledge for the work. Indicate the firm's present workload and the availability and qualifications of the project team (including field and office support personnel and consultants) for the specified contract performance period. Indicate specific type and amount of applicable field and office equipment available for this contract. CRITERIA 4: RELEVANT PAST PERFORMANCE. Past performance on recent relevant contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Past performance will be evaluated by Government contacting a sample of customers from the listing of past projects, review and any other sources available. Past performance is a measure of the degree to which a Quoter, as an organization, has: (1) satisfied its customers, and (2) complied with federal, state, and local laws and regulations. The following elements, are all of equal importance in relation to each other, (1) quality of the Quoter's work; (2) customer satisfaction; (3) timeliness of the Firm during performance and the final completion of the project; and (4) overall business relations. Quality of Services: Demonstrated ability to perform services specifically relevant to the subject Performance Work Statement's related techniques and conformance to good standards of workmanship and presentation. Communication: Demonstrated the ability to keep the customer informed on decision points and progress on a regular basis. Demonstrated an ability to manage and coordinate subcontracts. Demonstrated the ability to coordinate and communicate with regulatory agencies and raised critical issues in a timely manner. Customer Satisfaction: Satisfaction of end users with the Contractor's completed products and services. Timeliness of performance: Compliance with delivery schedules; reliability; responsiveness to technical direction, no assessment of liquidated damages. Submission Requirements: The quoter shall submit a list of all relevant projects completed or in progress during the past three years and any major subcontractor's performance more than 30% of the work. Performance information may be obtained from references provided and other sources available. The quoter's list shall include, but is not limited to, contract and subcontracts similar in nature and complexity to that required by this solicitation. Include contracts with the Federal Government, agencies of state, and local governments, and commercial contracts with the Federal Government customer. Quoters that are newly formed entities, without prior contracts as an entity, should list contracts and subcontracts completed by all personnel deemed vital to successful performance. Firms with no experience in the type of work described may show: similar type projects which demonstrate their ability to perform in a timely manner, experience and past performance of their employees, or their work as a subcontractor. Include the following information for each contract/subcontract A. Project Name B. Contract Number C. Location D. Year of completion, or anticipated completion date if in progress E. Contract administrator's name, phone and facsimile numbers F. Your crew supervisors and any inspector who worked on the project G. Project size in U.S. dollars H. Quality of work performed I. Whether the contract was completed timely (within the deadlines of the contract time) The quoter may provide information on problems encountered on the contracts and subcontracts listed and the corrective actions taken to resolve those problems. The Government may obtain information from existing contract files or other sources. For each project provided as experience, list any applicable favorable awards and commendation. Other performance evaluations results and awards may also be listed separately. Firms shall reference agency/company issuing evaluation/award/commendation and respective date. If the project listed is a federal contract, state evaluation type and rating. If not federal contract, provide any applicable similar evaluation information. If no documentation exists, please indicate this to be the case. Points of contact provided in the other criteria may be contacted. A proposal with no record of relevant past performance information shall be evaluated neither favorably nor unfavorably. Criteria 5: LOCATION: Firm's location within the general geographical area of the project and demonstrated knowledge of the general geographical areas in which project is located. Address local knowledge and familiarity with conditions with the contract area, including those having possible effects on scheduling, costs and complexity of procedures. Include the location of the main offices, branch offices and sub-consultants offices. Submission Requirements: Describe and illustrate the firm's knowledge and experience working in the project geographical area. ADDITIONAL INFORMATION. This project is 100% set-aside for Small Business Concerns.. The primary North America Industry Classification System (NAICS) code is 541330, which has a size standard of $4.5 million in average annual receipts. All information must be included in the SF 330 package (cover letter, attachments and excess number of pages will be excluded from the evaluation process). To be eligible for contract award, a firm must be registered in both the Central Contractor Registration Database (http;//www.ccr.gov) and the Online Representations and Certification Application (http://orca.bpn.gov). The Short Selection Process (as described in FAR Part 36) will be used to award this contract. The firm that is evaluated by the Evaluation Board (EB) as the most highly qualified shall receive the Request for Quotes (RFQ) package with the terms and conditions applicable to this requirement. All responsible sources which meet the requirements in this announcement and wish to be considered must submit their packages per above listed Submission Requirements to: USDA Forest Service Colville National Forest Attn: Cathy Van Alyne 765 South Main Colville WA 99114 Submission will be made no later than 3:00 p.m. local time, PST on May 23, 2011. Submittals received after this date and time will not be considered. Facsimile submittals (with hardcopy in the mail) will be accepted. Fax number is +1 (555) 000-0000. Firms shall call +1 (555) 000-0000 to verify receipt of submittal. Solicitation packages are not provided for A-E Contracts. This is not a request for proposals. Numbered Note 24 applies to this announcement.