WDFW: Hay Delivery Central WA Region

The Washington Department of Fish and Wildlife is seeking a vendor to deliver hay from Addy, WA, to multiple wildlife management sites across Central Washington, with all deliveries to be completed by October 1, 2025. The contract involves transporting, unloading, and stacking approximately 400 tons of alfalfa/grass hay and 25 tons of oat hay per location, with specific sites including Mellotte Barn, Oak Creek Barn, Joe Watt Barn, and Cowiche Stack Yard. The work must be performed FOB Destination, with all transportation costs included in the bid, and most hay is to be stacked outdoors on pallets provided by WDFW. The procurement is valued between $500,000 and $1,000,000, and the vendor will be responsible for coordinating delivery schedules with WDFW staff, ensuring timely completion, and complying with environmental packaging standards, such as packaging free of PCBs and dyes. The solicitation emphasizes compliance with state regulations and policies, including the Washington Department of Fish and Wildlife’s additional terms and conditions, and incorporates executive orders supporting workers’ rights. Bidders must register in the Statewide Vendor Payment System, complete certifications regarding business size, veteran status, and arbitration clauses, and submit a detailed quotation by August 12, 2025. The award will be made to the lowest responsible and responsive bid from a small or veteran-owned business, with a 3% bid preference granted to firms certifying they do not require mandatory arbitration clauses for employees. Evaluation criteria focus on responsiveness, responsibility, business status, workers’ rights certification, and price, with the contract allowing for indefinite delivery within one year of award. The delivery and inspection process is at the destination sites, where WDFW staff will inspect and accept the hay based on compliance with specifications, primarily focusing on timely and proper delivery of the specified bale sizes and environmental packaging standards.